Administrative Assistant, Lead - Uaf College Of Liberal Arts English Department

The University of Alaska Fairbanks (UAF) College of Liberal Arts is dedicated to fostering an environment of intellectual curiosity and critical thinking. We offer a diverse range of programs spanning the humanities, social sciences, and fine arts, providing students with a well-rounded education and preparing them for success in a rapidly changing world. In this role as Administrative Assistant, Lead for the English Department, you will provide dedicated administrative support to the department. The role requires a strong focus on technological skills, organization, communication, and great attention to detail. Tasks include but are not limited to the administrative management of day-to-day operations, serving as a key contact point for students and faculty, coordinating departmental activities, managing department calendars, scheduling meetings, submitting the course schedule, tracking student enrollment data, handling course approvals, as well overseeing the department budget and purchasing for the department. The position is crucial in providing administrative in-person support to our growing college. In this position, you will work closely with the CLA leadership team and all of our our academic departments and programs to ensure the academic success of students across the UAF campus.

We are seeking a proactive professional with a strong command of the following programs: Gmail (email and calendar), Word, Excel, Google Docs, Google Sheets, DocuSign, and Zoom. The ideal candidate should possess excellent customer service skills, along with outstanding organizational, time management, and interpersonal communication abilities. Additionally, the ideal candidate must emphasize teamwork, process efficiency, and providing exceptional customer service. Attention to detail and ensuring accuracy in all administrative tasks are crucial. The candidate should also be adept at problem-solving, addressing challenges promptly, and demonstrating a quick ability to learn and adapt to new procedures and technologies.

Minimum Qualifications:

High School diploma (or equivalent) and three years of progressively responsible office/administrative experience, OR an equivalent combination of training and experience.

Position Details:

This position is located on the Troth Yeddha campus in Fairbanks, Alaska. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA staff salary schedule, Grade 77, based on education and experience.

To ensure consideration, please submit the following documents as part of your application packet. 

1.       Cover Letter addressing skills relevant to the position and proficiency in Gmail (email and calendar),  Microsoft Word / Excel, Google Docs, Google Sheets, DocuSign, and Zoom.

2.       Curriculum Vitae / Resume

3.       Names of three professional references with phone and email contact information

Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Miriam Stelges, CLA Dean's Office HR Coordinator, at mmstelges@alaska.edu or (907) 474-7231.