Address
Form of workAdministrative Assistant
1.0 FTE (80 hours Bi Weekly)
Days, 8 am- 4:30 pm
Every 4th Weekend/Holiday Rotation
Position Overview: The Administrative Assistant is responsible for providing clerical and administrative support for the clinical team. Assist with onboarding of residents and staff, acts as a liaison between facility and insurance agencies, and facilitates changes/updates in the EMR (electronic medical record). Assists in department projects as requested.
Essential Duties & Responsibilities:
1. Maintains a safe and orderly work environment.
2. Date Entry; Maintains electronic and physical records.
3. Assists with admission reviews, authorizations and appeals.
4. Revises EMR and electronic scheduling workflows to support the clinical team.
5. Participates in the accurate reporting of PBJ (Payroll-based Journaling) hours for the Center of Medicare and Medicaid Services.
6. Engages in and supports continuous improvement initiatives.
7. Participates in training and monitoring of staff competencies.
8. Assists with clerical procedures related to the MDS.
9. Assists with diagnosis and coding processes.
10. Coordinates resident appointments, supply/DME ordering and continuity of other core activities.
11. Other clerical duties as assigned
Essential Skills and Experience:
1. Efficient in medical coding or ability to be trained within 6 months of hire.
2. Completes all mandatory training as required by Winona Health.
3. Demonstrates exceptional verbal and written communication skills to assure resident information is accurate and reflective of their plan of care.
4. Advanced computer skills and prior medical record experience.
5. Proficient in Microsoft Office; Outlook, Excel, Word and Power Point.
6. Ability to prioritize and manage duties in a high paced environment.
7. Valid Driver’s License. CPR Certification.
Internal Applicant Policy:
It is the policy of Winona Health to work with employees in an equitable fashion regarding promotions, transfers, and position reclassifications.
Any employee wishing to apply for another available position at Winona Health must submit an application for consideration through the internal application portal. Employees requesting to change positions should have successfully completed at least six (6) months in their current position. Employees currently in the formal disciplinary process may be required to meet with the Director of Human Resources to determine eligibility to request transfer. The employee’s past performance, experience, training and qualifications will be considered in transfer/hiring decisions. Consideration for transfer or promotion is not a guarantee of transfer or promotion. Employees may be given a chance to interview for a position when they meet the minimum position qualifications.
Disclaimer:
Winona Health is an equal opportunity employer. Winona Health does not refuse to hire, discharge, or discriminate against a person with respect to tenure, compensation, terms, upgrading, conditions, facilities, or privileges of employment because of race, color, creed, religion, sex, age, national origin, marital status, genetic information, status with regard to public assistance, membership in a local discrimination commission, sexual orientation, disability, veteran status, or any other prohibited basis of discrimination under applicable local, state, or federal law. Winona Health does not tolerate retaliation against any employee, patient/resident, physician, or other individuals pursuing concerns regarding Civil Rights issues. Winona Health adheres to ALL pertinent governmental policies and legislation including the Civil Rights Act of 1964, Title VII, as amended, and the Minnesota Human Rights Act.
