Administrative Assistant - Jerome Residence

The Doe Fund is a leading New York City non-profit organization that operates the enormously visible Ready, Willing & Able program, whose participants clean over 170 miles of streets and sidewalks every day. With a $65 million budget, 400+ staff members and 46,000 individual donors, The Doe Fund is nationally acclaimed as a work-based model for solving homelessness and criminal recidivism. We empower people to break the cycles of homelessness, welfare dependency, substance abuse, and incarceration through innovative work and housing programs.

We are seeking an Administrative Assistant for The Doe Fund's newest permanent supportive housing for homeless individuals and families living with HIV/AIDS. The housing program is designed to provide long-term residential care and twenty-four-hour supportive services in a community environment that maximizes residents' independence while ensuring their physical and emotional security and well-being. This 255-unit residence will provide housing for 153 individuals and families referred by the New York City HIV/AIDS Services Administration (HASA) and the rest 102 units will be apartments for moderate-income households.

The Administrative Assistant will be responsible for the clerical and administrative duties at the facility. The successful candidate will have good communication, organizational and computer skills along with an understanding of working with special needs populations.

RESPONSIBILITIES

• Meet and greet visitors and direct them to appropriate staff
• Provide coverage of the reception area and assure proper customer service and efficient communication between the tenants, visitors and staff
• Provide general administrative and clerical support including mailing, scanning, faxing and copying for the staff
• Monitor and order office supplies
• Submit and track work orders through an internal ticketing system
• Develop and distribute monthly calendar of events
• Assist with the planning and execution of special events
• Work closely with other departments at The Doe Fund as it relates to specific tasks
• Perform other duties as assigned

QUALIFICATIONS

• High School Diploma or GED
• Solid computer skills – internet and Microsoft Office
• Must be personable and have excellent communication skills
• Superior organizational skills and dedication to completing projects in a timely manner

The Doe Fund is a fast paced, energetic, dynamic environment that employs people with strategic and innovative ideas. We offer a competitive salary with full benefits including: medical, dental, 401k, vacation, personal and sick time, etc.

Job Type: Full-time

Pay: $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: In person