Administrative Assistant Iii-Community Investment Administrative Assistant (17961)

JOB SUMMARY:

ConocoPhillips Alaska is hiring a temporary Administrative Assistant for Community Investment. The Administrative Assistant is to perform a variety of office and functional support duties including but not limited to maintaining files, records, and documents in electronic or paper form, event support, grant processing, and general administrative duties.

Helping improve the quality of life in the communities where we live and work is a fundamental value for ConocoPhillips Alaska and our employees. We do this by funding worthy causes, by lending a helping hand where it’s needed most, and by working diligently to build inclusive, honest, and respectful relationships with our stakeholders.

LOCATION: Anchorage, AK

SCHEDULE: 9/80 Mon-Fri

CONTRACT: 7-month contract that will be working through June 2024

This is a Contingent Workforce Program position

ESSENTIAL FUNCTIONS: 

• Provide general administrative support to the Community Investment and greater External Affairs team, including receiving and responding to general correspondence, copying and filing, scheduling, ordering office supplies and printing
• Provide support for employee events
• Provide assistance coordinating sponsorship components of community events such as employee participation, distributing banners and promotional materials, ticket distribution, etc.
• Assist with employee communication content on internal SharePoint site (The Mark) and digital screens
• Mange inventory, distribution and ordering of promotional items
• Assist with vendor set-up and updates
• Assist with general tasks associated with grant and sponsorship requests including intake, cover sheets, and filing
• Assist with notifications and correspondence associated with non-profit use of COPA facilities
•  Other projects and/or ad hoc requests as they arise

MINIMUM QUALIFICATIONS: 

• 5-7 years of experience as an Administrative Assistant or equivalent support role
• Proficiency in Word, Excel, Outlook, Sharepoint and PowerPoint

PREFERRED QUALIFICATIONS: 

• Intermediate proficiency with MS O365 applications: Word, Excel and PowerPoint, Outlook, SharePoint, and Teams
• Ability to communicate and interact effectively with a wide range of internal and external contacts with diverse backgrounds and cultures
• Builds positive relationships across organizations that foster a collaborative work environment
• Strong problem-solving skills; Ability to make timely decisions and demonstrate good judgment
• Ability to manage multiple tasks simultaneously, meet deadlines and work under pressure
• Creative thinking, plus attention to detail 3+ years of graphic arts

REASONABLE ACCOMMODATION: It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.