Address
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SalaryPosting Details
Posting Details
Position Number:
103460
Title:
Administrative Assistant II
Functional Title:
Administrative Assistant II
Category Status:
20-Nonexempt,Regular
Applicant Search Category:
Staff
University Authorized FTE:
1.000
Unit:
AGNR-UME-Dorchester
Hiring Range Minimum:
40609
Hiring Range Maximum:
48731
Benefits Summary
Top Benefits and Perks:
Nonexempt Benefits Summary
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
This full-time (40 hours/week) Administrative Assistant II position is located within the Dorchester County office in Cambridge, Maryland.
Under general supervision, provides moderately complex administrative support to Dorchester County faculty and staff and the Area Extension Director. Under general supervision, provides moderately complex administrative support to faculty and staff in the areas of database support, newsletter and web-site development. In addition, this position provides administrative support to the Area Extension Director in the areas of budget, account management and communication with volunteers, county officials, and the Extension Advisory Committee.
Responsibilities:
Under general supervision, provides moderately complex administrative support to Dorchester County faculty and staff and the Area Extension Director. Under general supervision, provides moderately complex administrative support to faculty and staff in the areas of database support, newsletter and web-site development. In addition, this position provides administrative support to the Area Extension Director in the areas of budget, account management and communication with volunteers, county officials, and the Extension Advisory Committee.
Responsibilities:
- Answer phones for educators and staff. Respond to public inquiries both on the telephone and walk-ins.
- Provide coordination of overall office operation and function, including but not limited to scheduling meeting spaces, procurement of office supplies and communicating with landlord for routine items related to office operation, maintenance, and repair.
- Provide a high level of support to the Area Extension Director as related to budget management, financial tracking, and document preparation.
- Provide all financial related support including but not limited to paying bills, purchasing, accounting (QuickBooks and KFS), preparing budgets and other financial documents and tracking expenditures and account balances.
- Maintain a strong working relationship with the county government finance office in support of funding at the local level.
- Prepare correspondence, newsletters, forms, reports, signs, press releases, flyers, brochures, power point presentations, etc.
Minimum Qualifications:
Education:
- High School Diploma or GED.
Experience:
- 3 years experience providing administrative support.
Knowledge, Skills, Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
- Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
- Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Preferences:
Additional Certifications:
This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
Additional Information:
Applications: All candidates must apply online at http://ejobs.umd.edu. A complete application packet includes a cover letter, resume, and three (3) professional references, including name, mailing address, telephone number, and e-mail address.
Job Risks
Not Applicable to This Position
Physical Demands
General office environment, routine interaction with the public. Limited physical demands outside of the ordinary walking and lifting of no more than 20-25 pounds. The position does involve extensive computer work and visual acuity is required.
Posting Date:
01/26/2024
Closing Date:
02/09/2024
Open Until Filled
No
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
