Administrative Assistant Ii

Administrative Assistant II

in the Hong Kong Economic and Trade Office in Washington, D.C. (WETO) (An office of the Government of the Hong Kong Special Administrative Region)

(Salary: Starting salary ranging from US$39,288 to $54,852 per annum* depending on relevant experience)

Entry Requirements

(a) Minimum three* years' relevant working experience in general office duties;

(b) Fluency in spoken/written English;

(c) Experience in accounting/bookkeeping is an advantage ;

(d) Fluency in spoken/written Chinese is an advantage;

(e) Work experience in public or governmental organization is an advantage; and

(f) Eligible to take up employment in the U.S.

*The selected candidate with more than three years of relevant experience may be appointed at a

higher salary.

Job Description

This is a Monday to Friday full time (8:45am to 5:45pm) in office position. Reporting to the Office Manager, the Administrative Assistant II will be responsible for:

(a) Assisting OM with building maintenance issues for the office;

(b) Coordinating catering and relevant arrangements for office events or functions;

(c) Performing filing and general secretarial duties for OM;

(d) Assisting in other administrative duties as assigned by other Officers.

Term of Appointment

Two and a half years' contract term, starting January 2024. Upon completion of the contract term, the employee may be eligible for a new contract, based on an assessment of overall performance over the first contract term.

Benefits*

(a) Medical and dental insurance coverage (insurance premium to be shared by employer and employee on a 85:15 basis)

(b) Paid holiday and vacation leave;

(c) Paid sick leave; and

(d) 10% end-of-contract gratuity, to be paid upon satisfactory completion of the employment contract.

* Full benefits will begin upon successful completion of the three-month introductory period.

Conditions

The official employment offer is contingent upon a successful background check. As a foreign mission, our office must fulfill the accreditation requirements for the candidate we hire and their family

with the US State Department. The candidate we extend this employment offer to must agree to these

conditions prior to the actual commencement of the contract. There are no exceptions or caveats to this

policy.

Application

An application form can be downloaded here. The completed application form, with copies of supporting documents, should be submitted by e-mail to the Office Manager at hketo@hketowashington.gov.hk. Alternatively, hard copies could be mailed to the Office Manager at Hong Kong Economic and Trade Office, 1520 18th Street NW, Washington, DC, 20036.

Applications must reach the abovementioned e-mail address, or WETO by postal mail or by courier, on or before January 8, 2024.

Candidates who are shortlisted to further undergo the selection process will receive an invitation in due course. All applicants, including those who are not residing in Washington, D.C. should make their own arrangements to attend any in-person assessment (including interview), if invited, at their own expense. Only shortlisted candidates will be notified of the result of their applications. If a candidate is shortlisted for in-person assessment, ID ( driver’s license, passport, visa), transcripts of education, record of previous employment and written reference letters, must be produced at the in-person assessment.

Enquiries

Any enquiries concerning the recruitment exercise should be sent by e-mail to hketo@hketowashington.gov.hk

General Notes

(a) This is not a position within the Civil Service establishment of the Government of the Hong Kong Special Administrative Region (HKSAR). The candidate appointed is not on civil service terms of appointment and conditions of service. He/she will not be eligible for posting, promotion or transfer to any posts in the Civil Service.

(b) The terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.

(c) It is HKSAR Government policy to place people with a disability in appropriate jobs wherever possible. Applicants with disabilities are considered on equal terms with other applicants.