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SalaryYou’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned attorneys in the Corporate Practice Group.
The ideal candidate will be responsible for…
- Managing billing process to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
- Prioritizing assignments and preparing sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft or dictation
- Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; keeping timekeepers on schedule to meet Firm-wide and practice group specific deadlines
- Managing production of various practice group specific projects, such as document production and retention, online research, compliance with security protocols for sensitive client information, etc.
- Interacting professionally with members of other support departments and various external contacts, and assisting where needed
- Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRooms
- Coordinating with billing attorneys on all monthly pre-bills and necessary revisions
The successful candidate will demonstrate…
- Minimum of 3-5 years prior relevant work experience within a Law Firm or Professional Services environment, required; prior experience working within corporate practice areas, preferred
- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA creation and manipulation, and hyperlinks)
- Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs; proficiency working with PDF Essentials and eRoom platforms, preferred
- Proficiency in the use of document management systems
- Ability to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure
- Exceptional interpersonal and communication skills to convey and obtain information to various levels of internal and external clients; excellent organizational skills; a meticulous level of attention to detail
- Flexibility to work overtime, when needed
Investing your time and talents is no small matter—we know that superior service to our clients starts with an investment in you. Our competitive compensation, comprehensive benefits, and programs that support our employees’ well-being, families, and futures reflect our pride in our people. From our Legal Administrative Assistants to our senior partners, Venable prioritizes the whole person in order to cultivate the most successful of relationships.
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