Executive Administrative Assistant

Executive Administrative Assistant Annual Salary: $71,574.85

March 2024

Position Summary: Serves as confidential Administrative Assistant to an officer and the executive administrator. Requires regular interaction with officers, members and staff, public officials and policymakers.

Position Responsibilities:

· Maintains the officer and executive administrator's daily schedule; interacts with other internal and external assistants to accommodate and coordinate a variety of schedules.

· Requests and gathers information and background information, briefing materials and talking points to support meetings, speeches, and travel; keep relevant staff informed.

· Schedules meetings, conference calls and video conferences.

· Attends agenda planning meetings for executive committee and council meetings and weekly officer scheduling meetings.

· Provides support at meetings, conventions, and conferences.

· Leads logistical arrangements for periodic conferences and meetings, working with travel department, communicating with participants and trainers, and processing all related meeting expenses and invoices for payment.

· Works with the bi-annual convention, meetings, and travel department to arrange for flights, hotel and ground transportation.

· Assists in the development of the department budget.

· Relays phone messages as needed or forwards mail or phone calls, as appropriate, to others for handling or responds to inquiries in writing or phone independently.

· Drafts, types or formats departmental written and electronic correspondence.

· Establishes and maintains an electronic and/or paper filing system designed for quick retrieval and accurate record keeping.

· Photocopies, faxes and assembles materials.

· Prepares and submits expenses using AFT’s on-line expense program.

· Some travel is required.

Primary Knowledge, Skills and Abilities:

· Ability to handle sensitive matters with discretion.

· Must exhibit initiative, reliability, and the ability to work independently.

· Strong oral and written communication skills.

· Ability to effectively prioritize and manage multiple tasks.

· Must be proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint).

· Familiarity with Adobe is a plus.

· Knowledge of standard office equipment.

Application requirements: Vaccine Requirement: We require that all staff be fully vaccinated for COVID-19.

We are a place-based organization. Most duties will be performed at our headquarters office but occasional travel is required.

Job Type: Full-time

Pay: $71,574.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• Washington, DC (Required)

Work Location: In person