Administrative Assistant Ii, Orlean Beeson School Of Education

Location : Main Campus - Homewood, AL
Job Type: Staff Full Time
Job Number: FY2400137
Division: Academic Affairs for Staff
Department: STA-Dean, OBB School of Ed & Prof Study
Opening Date: 12/20/2023
Closing Date: 2/29/2024 5:00 PM Central
FLSA: Non-Exempt
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Description
The Administrative Assistant II to the Associate Dean supports the School of Education to meet the needs of the faculty and students. This position provides support to the Associate Dean of the School of Education in accomplishing the school's mission and purpose, including leading emergency management, serving as building coordinator, providing budget management, purchasing, organization of personnel functions, and a number of other projects and initiatives. The position also provides assistance to the Associate Dean in the daily administration of the office so that it will function effectively and efficiently.
Job Duties

• Provide budget management information, including review of various budgets
• Assist with budget development and related decision making
• Manage space utilization, space maintenance, and building needs 15
• Serve as Building Coordinator and primary point of contact, including control of keys and assisting with renovation projects
• Make recommendation regarding purchasing, equipment and furnishing
• Lead emergency management efforts, plans, and training
• Assist with personnel management, including evaluation schedules, upload of reports, and staff/faculty human resources forms
• Manage the review process for all LOA's, assist all departments with expectations, deadlines, and minimum students required
• Assist with new program development, pro forma and budget, and personnel
• Respond to donors and gift reports for Dean and Associate Dean
• Manage special projects, such as TLA and MGLA
• Assist with school-wide events
• Assist with grants and research
• Assist with all programs and committees related to the Associate Dean's work

Qualifications

• High school education and a minimum three (3) years of experience managing department budget(s) OR Bachelor's degree and one (1) year of experience managing department budget(s).
• Excellent organizational skills.
• Experience using Word, Excel, Outlook.
• Strong verbal and written communication skills.
• Ability to multitask.
• Ability to work independently and/or in a team environment.

Preferred Qualifications

• Bachelor's degree in Education, Business/Business Administration, Communication or a related field.
• Previous experience working in higher education.
• Previous experience using Banner, Anaplan, Argos or similar data management program(s).

We offer a complete benefits package to full-time employees including health care, dental, vision, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our
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Do you have a high school education and at least three (3) years of relevant experience OR a Bachelor's degree and at least one (1) year of relevant experience to include managing department budget(s)?

• Yes
• No

Required Question