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Form of workThe Department of Family Medicine in the Keck School of Medicine at USC is seeking an Administrative Assistant to join the Department's administration team and work closely with the Department's leadership team. We are looking for a dynamic, organized, self-motivated individual. The Department provides education to medical students, physician assistant students, medical residents, and community physicians. It delivers primary care to patients at multiple clinic sites. Faculty also engages in research. Duties include clerical and organizational support.
Duties for this position may include:
Administrative Assistance
Assists Vice Chair for Clinical Affairs (& other faculty as assigned) with calendar. Coordinates meetings for clinical division (books space, sets up Zoom, prepares documents, orders food, reaches out to participants to organize, takes minutes, distributes action items, as needed). Distributes announcements to faculty, staff, etc. as needed. Provides administrative support to Clinical Division (e.g., onboarding schedules, document and report drafts, Power point)
Financial Transactions
Processes and logs faculty and clinical staff discretionary transactions for all clinical units (Faculty Practice, LAC-USC, FQHCs) Processes and logs all other financial transactions for the clinical units (e.g., business cards, lab coats, supplies and services, reimbursements, travel arrangements, POs, deposits)
Special Programs
Provides back-up to Chair's Assistant for events Assists Department Communications Coordinator with media or marketing projects
HR
QGenda scheduling & clinical faculty time away reporting
Required Applicant Documents:
- Resume/CV
- Cover Letter
Please attach these documents during the application process.
Preferred Education: Bachelors degree
Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Specialized clerical and administrative experience
The hourly rate range for this position is $24.62- $33.48. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Applicants may apply through the University of Southern California careers website at http://usc careers.usc.edu/.
Minimum Education:
Bachelor's degree
Additional Education Requirements
Combined experience/education as substitute for minimum education
Minimum Experience:
3 years
Minimum Skills:
Secretarial or specialized clerical and administrative experience.
Preferred Education:
Bachelor's degree
Preferred Experience:
4 years
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
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