Administrative Assistant I, Student Wellness Center

The Student Wellness CenterAdministrative Assistant supports the operations and staff of the Student Wellness Center. Additionally, the Administrative Assistant works to support all students to ensure their success while attending Cameron. The Administrative Assistant reports to the Director of the Student Wellness Center.

 Job Duties of the Administrative Assistant include but are not limited to:

• Professionally and efficiently execute Cameron University’s commitment to student success.
• Provide administrative support to the Director, office staff, and general office operations, including but not limited to, providing attentive and friendly front-line service while greeting and screening visitors, answering phone calls, relaying complete and accurate messages, resolving issues students may have with medical and counseling referrals, and referring students to appropriate resources.
• Manage and maintain the clerical and organizational duties related to the office.
• Maintain efficient filing systems and databases for administrative areas.
• Provide medical assistance to the primary care provider as needed, including but not limited to, data entry.
• Perform tasks to maintain financial records and accounts, including preparing requisitions, processing invoices, and assisting the Director with reconciling monthly office budgets and purchasing card receipts.
• Serve as the office manager to ensure the office runs efficiently and is organized.
• Serve as the liaison between the SWC and other departments while maintaining appropriate connections with other administrative staff.
• Prepare, proofread, and maintain office documents, including correspondence, reports, schedules, inventory, and other materials.
• Respond to inquiries about office services and/or refer to appropriate office or resource, including but not limited to, vision and dental care, STD care, and other community resources.
• Arrange for all laboratory services and payments for students.
• Ensure all students complete and submit the required paperwork for all services offered by the office.
• Assist in developing, coordinating, and facilitating special office events, including but not limited to, flu clinics, Healthy Sex Fair, Sexual Assault Month activities, Mental Health Month, annual Block Party and Welcome Week activities, and poster campaigns.
• Must maintain complete confidentiality at all times.
• Serve on University committees as assigned.
• Serve as the content manager for the departmental webpage.
• Perform other duties and special projects as assigned or directed.

MINIMUM QUALIFICATIONS:

• Graduate of a standard high school or equivalent
• 1 to 2 years of administrative experience
• Strong budgeting and reconciliation experience
• Strong organizational and computer skills, including Microsoft Word, Excel, and PowerPoint
• Excellent oral and written skills
• Ability to work with diverse populations
• Ability to professionally coordinate additional services with community providers
• Thorough knowledge of spelling, punctuation and grammar
• Demonstrated expertise in database software, complex web-based computer programs
• Ability to maintain confidential records and handle complex issues diplomatically and efficiently

PREFERRED QUALIFICATIONS:

• Two years of administrative support experience
• Knowledge of medical, physical, and mental health fields
• Demonstrated ability to maintain an efficient office for a medium level director who must collaborate with deans, faculty, administrative offices, community leaders, students and parents in related disciplines
• Related experience at an institution of higher education
• Experience or proficient knowledge of Excel

PHYSICAL REQUIREMENTS: 
Ability to lift objects under 15 pounds including using the upper body to raise objects from a lower position to a higher position; ability to reach including extending the arm and hand; ability to stand for short or extended periods of time; ability to engage in repetitive motions including finger dexterity; ability to speak, hear and see. Ability to crouch, climb and walk stairs.

SALARY RANGE:
Funded at $24,000 with benefits.  Opportunity for performance compensation subject to approval and budgetary availability.

INSTITUTION:
Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master's-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University’s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops.

APPLYING:
Attachments should include a cover letter indicating experience applicable to position, resume, college transcripts (if applicable and unofficial are acceptable at this point), names, addresses, and telephone numbers of three professional references. Incomplete applications may not be considered.

DEADLINE:
Applications will be accepted until the position is filled.

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