Address
Form of workPosting Details
Posting Details
Posting Number
S05284P
Position Title
Administrative Assistant I or II
Functional Title
Department
University Library Dept
Salary Range
$35,796 to $49,000 depending on experience
Pay Basis
Monthly
Position Status
Regular full-time
Location
Richardson
Position End Date (if temporary)
Posting Open Date
12/11/2023
Posting Close Date
Open Until Filled
Yes
Desired Start Date
Job Summary
The Eugene McDermott Library has a great job opportunity if you are looking for a welcoming atmosphere composed of a wonderful team of professionals. We are looking for either an Administrative Assistant I or II based on your qualifications and experience.
Under the supervision of the Dean of Libraries and Archives, the Administrative Assistant will provide support for the Library. You would be managing most aspects of timesheet reporting, interfacing with Facilities and others on the repair and enhancement of the library facility, all aspects of job searches and employment paperwork, the efficient ordering and receipt of supplies/inventories, the coordination of records retention according to University procedures, all library travel/training expenditures, and some limited event planning. The successful candidate would provide essential public service to the library employees and all visitors to our administrative office including the answering of email, telephone calls, and other forms of communication in a professional manner.
Administrative Assistant I position information:
FLSA Status: Non-exempt
Salary Grade:08
Salary range: $35,796 to $44,000 depending on experience.
Administrative Assistant II position information:
FLSA Status: Non-exempt
Salary Grade:09
Salary Range: $40,000 to $49,000 depending on experience.
Minimum Education and Experience
Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience
Administrative Assistant I: Strong verbal and written interpersonal communication skills. Ability to work on several projects at any time and ability to prioritize the projects. Must work independently and as part of a team. Previous experience in an academic library is preferred. Internal University candidates preferred.
Administrative Assistant II: In addition to the education and experience outlined under the Administrative Assistant I, a successful candidate would have a working knowledge of University policies and procedures, experience with campus travel and purchasing systems as well as a working knowledge of PeopleSoft, eProcurement, and the Microsoft suite of software including Word, Outlook, and Excel. Internal University candidates preferred.
Essential Duties and Responsibilities
Administrative Assistant I
Administrative Assistant II:
Physical Activities
Working Conditions
Other - Physical Activities: Ability to lift/move 20 lbs. Use a desktop computer and read documents.
Additional Information
Preference will be given to internal applicants.
Work Notice
Work will be performed on site and in-person
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance - including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional developmentopportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.
UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas, and perspectives is crucial to our vision and mission. UT Dallas is a place where members of the community from all backgrounds are welcomed, treated fairly, and encouraged in their pursuit of excellence.
The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
Posting Details
Posting Number
S05284P
Position Title
Administrative Assistant I or II
Functional Title
Department
University Library Dept
Salary Range
$35,796 to $49,000 depending on experience
Pay Basis
Monthly
Position Status
Regular full-time
Location
Richardson
Position End Date (if temporary)
Posting Open Date
12/11/2023
Posting Close Date
Open Until Filled
Yes
Desired Start Date
Job Summary
The Eugene McDermott Library has a great job opportunity if you are looking for a welcoming atmosphere composed of a wonderful team of professionals. We are looking for either an Administrative Assistant I or II based on your qualifications and experience.
Under the supervision of the Dean of Libraries and Archives, the Administrative Assistant will provide support for the Library. You would be managing most aspects of timesheet reporting, interfacing with Facilities and others on the repair and enhancement of the library facility, all aspects of job searches and employment paperwork, the efficient ordering and receipt of supplies/inventories, the coordination of records retention according to University procedures, all library travel/training expenditures, and some limited event planning. The successful candidate would provide essential public service to the library employees and all visitors to our administrative office including the answering of email, telephone calls, and other forms of communication in a professional manner.
Administrative Assistant I position information:
FLSA Status: Non-exempt
Salary Grade:08
Salary range: $35,796 to $44,000 depending on experience.
Administrative Assistant II position information:
FLSA Status: Non-exempt
Salary Grade:09
Salary Range: $40,000 to $49,000 depending on experience.
Minimum Education and Experience
Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience
Administrative Assistant I: Strong verbal and written interpersonal communication skills. Ability to work on several projects at any time and ability to prioritize the projects. Must work independently and as part of a team. Previous experience in an academic library is preferred. Internal University candidates preferred.
Administrative Assistant II: In addition to the education and experience outlined under the Administrative Assistant I, a successful candidate would have a working knowledge of University policies and procedures, experience with campus travel and purchasing systems as well as a working knowledge of PeopleSoft, eProcurement, and the Microsoft suite of software including Word, Outlook, and Excel. Internal University candidates preferred.
Essential Duties and Responsibilities
Administrative Assistant I
- Maintains appropriate submission of library employee timesheets
- Reports all building maintenance and renovation projects to specific parts of Facilities (includes outages, deliveries of new equipment/furniture, renovation timelines). Interfaces with local vendor for plants/foliage in the library.
- Manages all job searches including employment paperwork to advertise open positions and completing the Human Resources paperwork to hire and onboard successful candidates.
- Purchasing: Creates requisitions for supplies and other purchases using the Jaggaer system. Handles incoming orders/packages. Uses a OneCard for most purchasing. Makes sure all transactions are compliant with UT System and UT Dallas policies and procedures.
- Travel: Processes all approved requests for travel/training. Purchases flights using Concur systems. Reserves hotels and other transportation as needed. Reviews expense reports and receipts, calculates expenditures such as mileage and completes forms for reimbursement in Jaggaer.
- Handles requests for Parking Permits in Lot G for outside visitors.
- Manages some event planning requests (coordinating campus venue requests, media requests, and food requests).
Administrative Assistant II:
- In addition to the responsibilities outlined above:
- Manages the complexities of domestic and international travel including handling documents for entering certain countries which require a visa, etc.
- Determining complex requests for purchasing such as acquiring price quotes from vendors.
Physical Activities
Working Conditions
Other - Physical Activities: Ability to lift/move 20 lbs. Use a desktop computer and read documents.
Additional Information
Preference will be given to internal applicants.
Work Notice
Work will be performed on site and in-person
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance - including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional developmentopportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.
UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas, and perspectives is crucial to our vision and mission. UT Dallas is a place where members of the community from all backgrounds are welcomed, treated fairly, and encouraged in their pursuit of excellence.
The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
