Administrative Assistant, Hutchinson Middle School

Position Type:
Support Staff/Secretary
Date Posted:
3/20/2024
Location:
Middle School
Date Available:
April 2024
District:
Hutchinson Public Schools
Hutchinson Public Schools is seeking an Administrative Assistant at our Middle School building starting in spring of 2024
Hutchinson Middle School: where students and staff work together to increase personal academic responsibility in a respectful school environment. Our staff is committed to offering our students a supportive environment throughout these transitional years where they will explore new horizons personally and academically. A sound, basic education program in reading, math, language arts, social studies, health and physical education and science is complemented by offerings for special needs students and a full range of exploratory offerings and electives. Visit https://www.isd423.org/middle-school/ to learn more.
Work Days per Year: 176 days at 8 hours.
Job Objective: Assist with the basic duties and responsibilities to maintain an efficient school office. Carry out the office functions for a building, department, or specialized level of a building.
Key Responsibilities:
A. MARSS, Attendance & Student Membership Recordkeeping

• -Attendance - hourly, appointments, illness
• - Adds/Drops and Year-end Reports
• - Help students in Nurse's absence
• - Deliver passes, packages to students and staff
• - Assist with ALC registration and assistance as assigned

B. Update and maintain Reference Documents and Schedules

• - Enter MS info on district website
• - Make sure copies are posted in the building
• - Email announcements to staff
• - Prepare daily announcements
• - Laminate items for staff

C. Receptionist Duties

• - Greet Visitors, Answer or direct public as required
• - Assist Staff, Parents and students
• - Answer phones, take messages, transfer calls
• - Maintain security by monitoring visitor check-in

D. Student Registration

• - Create New Student Cumulative Folders
• - Distribute student records to Sped, Nurse, Teachers as needed
• - Mail transfer records to new school
• - Maintain all cumulative records for all students

E. Organize, copying, printing

• - Mass mailings, parent letters, back to school letter
• - Midterm and end of term grades
• - Generate honor roll and send to local newspaper
• - Create parent newsletters and student discipline letters

F. Administrative assistance

• - Provide assistance to Principal and Asst. Principal, teachers and staff as requested
• - Sort and distribute mail
• - Maintain copiers (supplies, troubleshoot jams, call for service)
• - Prepare for Substitute Teachers
• - Student Locker Assignments
• - Maintain a high level of ethical behavior and confidentiality of any information
• regarding students, personnel and all job-related matters
• - Assist with first count for cash handling procedure as assigned by Principal or Assistant Principal

I. Special Sporting Events

• - Organize and Prepare information
• - Sign-up Sheets, collect and count fees (first count)
• - Compile bus lists

J. Other Duties as Assigned
Job Requirements:
1. Education: High School diploma or equivalent
2. Experience: Secretarial Experience Preferred
3. Machines, Tools, Equipment, Electronic Devices, Software Required: Microsoft Office (Word, Excel, Publisher), Google Apps (Email, Drive, Docs, Sheets), Infinite Campus
4. Knowledge and Skills: Strong Computer skills required, Strong Secretarial, Receptionist and Office skills preferred
Apply online at www.isd423.org/employment, job #1926
Questions should be emailed directly to Dawn Holtz, Middle School Principal. dawn.holtz@isd423.org
Hutchinson is located one hour west of the Metro area with a population of about 14,000. Our community has a strong business and industry sector with a focus on high tech manufacturing and serves as the regional retail center. Hutchinson is a great place to learn, live, and work. For more information about our community visit www.explorehutchinson.com.