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SalaryMorgan, Lewis & Bockius LLP, one of the world’s leading global law firms with more than 4,000 lawyers and staff in 31 offices, is seeking an Administrative Assistant – Trademark Portfolio Services, reporting to the Senior Manager, Trademark Support Unit. This position will reside in the Washington office and will be responsible for providing a broad range of administrative and production support to our firm’s Trademark Portfolio Services group, with an emphasis on superior client service.
General administrative assistance
- Maintains individual and event calendars.
- Schedules meetings, interviews, and coordinates all associated arrangements (i.e., conference rooms, invitations, food and beverages, etc.).
- Makes travel arrangements and schedules related activities.
- Responds to inquiries and resolves questions/problems surrounding administrative issues.
- Creates, edits and proofreads correspondence, memorandums, reports and other general communication.
- Arranges audio and video conferences (e.g., conference calls and meetings with multiple participants in multiple offices/time zones).
- Provides administrative support to various projects or departmental teams, as requested.
- Handle incoming paper mail.
- Assisting with reporting of formalities to clients.
- Continuously audit, update, and maintain administrative standard processes and iManage files.
- Reserve resources and manage enrollment and attendee communications for professional business and legal staff workshops and learning sessions.
- Other duties as assigned.
Departmental process improvement assistance
- Develops and maintains a system for tracking matters that require future attention.
- Assists with development of and maintains databases and processes to manage efficiencies in department across all the Firm.
- Prioritizes tasks and ensures deadlines are met.
- Handles confidential information discreetly.
- Maintains cooperative working relationships within office and Firm departments and practice groups; fosters positive working environment.
- Responds to management, attorney, client, staff, and vendor inquiries.
Experience/Qualifications
- Associate’s degree (A.A.) or equivalent from two-year college or technical school, and minimum 1-2 years of experience related experience; or equivalent combination of education and experience.
- Professional services, especially law firm, industry experience a plus.
- Demonstrated proficiency in Microsoft Excel, Outlook, Teams, and PowerPoint, as well as WebEx.
- Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
- Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.
- Flexibility to work overtime is required.
Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.
CCPA
Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:
- Professional Staff positions – 1.888.534.5003 / talent.acquisition@morganlewis.com
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at
talent.acquisition@morganlewis.com
.
