Administrative Assistant

Company Description

Certified Testing and Data - The soon to be premier provider in the cannabis and hemp testing space. Founders have extensive experience in Cannabis as well as leading Multi Billion dollar lab companies. Opportunity to participate in the growth and success of the company with a stock grant awarded to founding team members. Prior business led by management was top 15 Fastest growing company by Inc 5000. CTND has great culture, excellent professional growth opportunities, and one of the nicest working lab spaces in the country. Submit your application today.

Certified Testing and Data, an analytical testing facility, provides consultations and analytical results across the entire spectrum of the plant medicine industry. Building on a record of excellence, Certified Testing and Data features one of the largest full-service testing laboratories in the United States. Dedication to personalized service coupled with superior scientific practices are the foundation of Certified Testing and Data success.

Purpose

This position coordinates and supports the activities of the laboratory to assure profitable and successful operations. The Administrative Assistant provides general support to internal team members and external clients on a daily basis. Attention to detail, excellent verbal and written communication, strong organizational skills and multitasking are critical for this position as well as the capability of performing a variety of tasks within the scope of job duties. The incumbent works with the team in support of business development.

Responsibilities and Duties

• Assist Sales and Executive leadership on supporting the development of strategic planning for the laboratory.
• Responsible for assigning in lead generation for sales teams.
• Direct inbound leads to sales.
• Market intelligence, for potential customers and competitors
• Maintain and update data in CRM
• Provide support and coverage to the laboratory by answering incoming calls, respond and follow through of client inquires, support in meeting preparation including working with security to register guests with the building, and receiving guests onsite.
• Entering accounting and supporting data into laboratory information systems.
• Preparing reports and documentation as required.
• Maintain a work environment that encourages equal employment opportunity, employee development and communication.
• Manage office supplies and inventory.
• Ensure new hires are set up with supplies, badges, and other items as required.
• Lend support to the broader Commercial team, as needed, as part of being one team.
• Exercise discretion while performing a wide variety of confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures.
• Manage the confidential and sensitive nature of communications associated with laboratory activities.
• Ensure front entrance and office are well-maintained and guests are registered with the building.
• May monitor laboratory budgetary spending by verifying charges against purchase orders and budgets.
• Participate in the development and implementation of secretarial/administrative standards, policies and practices for the organization
• Assists team with all in-office meeting and event coordination, (e.g., working with any vendors, arranging for meals, decorating)
• Provide corporate personnel with necessary information to document the progress of the laboratory.
• Perform other related duties as needed.

Qualifications

• Working knowledge of a broad range of plant medicine products, processes, and cultivation preferred (e.g. Cannabis, Hemp, CBD and Fungi).
• Excellent oral and written communication skills.
• Must have strong organizational, leadership, and customer service skills. Excellent interpersonal, communications, public speaking, and presentation skills.
• Solid working knowledge of budgeting, sales, business development, and strategic planning.
• Ability to generate respect and trust from staff and external constituencies.
• High School diploma required, BS/BA degree preferred.
• Must be at least 21 years of age and pass required background check

Physical Requirements

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. While performing the responsibilities of the job, the employee is regularly required to communicate and converse with employees, clients and the public at work, trade shows, sales calls, business trips, and in the media. The employee is also expected to communicate via telephone and email 50% of the work day. The employee is required to sit 75% of most work days. Vision abilities required by this job include close vision while viewing a computer terminal or portable communication device. The employee is occasionally required to lift up to 50lbs and pull up to 150lbs.