Administrative Assistant, Fusion And Fission Energy And Science Directorate

Requisition Id 12311 

Overview: 

Oak Ridge National Laboratory (ORNL) is the largest US Department of Energy science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in Energy and security. Our diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace. 

We seek a highly motivated Administrative Assistant to support the Fusion andFission Energy and Science Directorate at Oak Ridge National Laboratory (ORNL).  The Fusion andFission Energy and Science Directorate (FFESD) addresses compelling challenges in fission and fusion energy systems, enabling Oak Ridge National Laboratory to pursue national priorities in current and advanced nuclear research, development, and deployment. The directorate’s unique facilities, capabilities, and talented scientists and engineers are currently tackling such challenges as making fusion energy a viable power source; extending operations of the current US nuclear reactor fleet; and investigating economical and flexible advanced reactor systems. The directorate leverages synergies between Fusion and Fission across domestic and international programs.

Major Duties/Responsibilities: 

Administration Assistant Functions may include but are not limited to:

• Provide exceptional customer service.
• Manage information flow and communications with external and internal contacts, including emailing information to staff and setting up appointments and calendar invitations.
• Plan and coordinate on-site and off-site meetings, workshops, conferences, and related services.
• Assist in managing meetings, including establishing priorities and scheduling personnel, conference rooms, vehicles, and other resources.
• Assist the Section Head/Group Leader with  coordinating interview schedules, site access, and onboarding.
• Assist Section Head/Group Leader and staff in coordinating visits, including coordinating travel according to ORNL guidelines, coordinating site access, and setting up and managing agendas and seminars.
• Create requisitions and purchase orders based on applicable ORNL guidelines.
• Assist with special projects and assignments as needed.
• Prepare, review, and distribute various written materials per company policy and guidelines.
• According to ORNL guidelines, coordinate and prepare domestic and international travel requests, including reservations, conference registration, transportation, and expense settlement.
• Maintain a consistent, reliable work schedule during core hours to meet staff needs.
• Maintain a professional office atmosphere; greet and receive visitors (in person and over the phone) professionally and courteously.
• Exercise discretion with confidential matters.
• Establish and maintain effective working relationships with internal staff members and external contacts.
• Create, implement, and maintain filing systems and databases as required, and keep filing current.
• Set priorities appropriately, anticipate needs and requests, and be able to meet changing deadlines.
• Maintain DOE directives/standards and training requirements.

Basic Qualifications:

• A High School Diploma with a minimum of two to four years of administrative experience.
• Working knowledge of Microsoft Office (Teams, Outlook, Word, PowerPoint, Excel, SharePoint, and One Drive).
• Excellent interpersonal and communications skills (verbal and written) and the ability to interact professionally and tactfully with people at all levels, both within and outside the laboratory.
• Demonstrated organizational skills and initiative.
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever-changing needs.
• Motivated self-starter with the ability to work independently and participate creatively in collaborative teams across the laboratory.

Preferred Qualifications:

• Associate's or bachelor's degree in business, communication, or relevant field.
• Working knowledge of administrative policies and procedures; familiarity with ORNL Administrative Systems.

 
For more information about our benefits, working at ORNL, and living here, visit the "About" tab at jobs.ornl.gov.

Visa Sponsorship

Visa sponsorship is not available for this position.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.