Administrative Assistant - Ft

POSITION TITLE: Administrative Assistant - FT

REPORTS TO: Manager of Office Operations

JOB OBJECTIVES: The ideal candidate is eager to join a dynamic mid-size counseling agency as a full-time Administrative Assistant.

AS A PART-TIME RECEPTIONIST: As a key member of our Office Operations team, join a highly skilled and empathetic group of therapists, counselors and administrators in our mission of providing high quality, accessible mental health care to the community. Create a welcoming space for staff and guests while helping individuals of all ages and backgrounds connect with resources that will bolster their emotional wellness and resiliency.

WORKING AT TRICITYFAMILY SERVICES: TriCity Family Services (TCFS) is a 501c3 non-profit community mental health center serving central and southern Kane County Illinois. TCFS has two offices (Geneva and St. Charles) and offers generous benefit and time-off package for full-time employees. Personal and professional development is encouraged and facilitated by management.

ESSENTIAL FUNCTIONS:

• Participate in Agency fundraising events as needed
• Administrative support to Executive Director, Director of Development and Clinical Team
• Enter donor gifts in fundraising database, previous knowledge of Raiser’s Edge preferred but not required
• Daily reconciliation of previous days transactions in EMR system
• Front desk coverage as needed
• Coordinate Adopt-A-Family Program
• Miscellaneous projects as assigned
• Reporting and data entry (Microsoft Excel)

EDUCATION/SKILLS/EXPERTISE:

• Minimum High School Diploma and a minimum of 3 years of relevant experience in a similar role
• Willingness to learn and perform a variety of job duties
• Proficient in Excel and Word
• Meticulous attention to detail especially when handling documents, data and correspondence
• Proficient in handling multiple tasks simultaneously and prioritizing effectively
• Self-motivated and able to work with minimal supervision
• Sensitivity to, and respect for, cultural differences
• Occasionally required to lift/move up to 50 pounds

ADDITIONAL REQUIREMENTS RELATED TO WORKING CONDITIONS:

• The employee in this position must have his/her own transportation, as a portion of the work may occur at other agencies, schools, community settings, and in client homes
• A minimal amount of carrying audio-visual equipment and educational materials/supplies may be required