Administrative Assistant - Finance

Seeking an organized, diligent Administrative Assistant to provide ongoing clerical support to the Finance Department to ensure smooth day-to-day operations. This role will perform routine clerical functions such as preparing and filing documents, handling correspondence, answering telephones, and managing mail. They will acquire and maintain notary public status. They will also support the Facilities and Transportation Departments. This position offers competitive pay, medical, vision, dental, paid time off, 401K and other voluntary benefits.
Position Highlights
1. Prepare bank deposit packages; close cash register in the cafeteria; prepare check requests/SRFs for departments.
2. Support the Resource Development Department in collecting and submitting documents for grants/contracts, as needed; coordinate the collection and submission of documents for licensing applications/renewals.
3. Update the annual insurance coverage analysis and obtain and maintain insurance certificates; update employee deduction data for benefit balance sheet accounts; and support the coordination of financial audits.
4. Answer and route department phone calls; open, sort, and route incoming agency mail; prepare outgoing mail; and order departmental supplies.
5. Compile and maintain files for capital and other projects, including cost comparisons and vendor quotes.
6. Work on other ad hoc tasks to support the Department of Finance.
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COVID-19 Vaccination Policy: Casa Central requires all new hires to be fully vaccinated by the first day of employment or be fully vaccinated within 60 days of hire date.
Employee Rights under the Family and Medical Leave Act
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)