Administrative Assistant - Finance

Job Type
Full-time
Description
Purpose of the Job
We are seeking a highly organized, friendly, and detail-oriented Finance Administrator to join our team. The successful candidate will provide administrative support to the finance department and perform various clerical, administrative and financial tasks.
Responsibilities and Duties

• Perform general administrative duties involving travel & entertainment, treasury, legal and insurance compliance. Which includes filing, data entry, record keeping, and reporting, to ensure solid record retention and availability to the finance team.
• Manage day-to-day credit card and purchasing card program and users, to ensure authorized users can travel and procure appropriately for their roles and responsibilities.
• Initiate wire transfers process remote check deposits, assist with in-house check runs, perform basic account reconciliations to provide support to the treasury and accounts payable teams.
• Reconcile and allocate specific travel and cafeteria-related invoices to make sure costs are carried by the correct business units and companies.
• Organize and take minutes in quarterly Profit-Sharing Committee Meetings to ensure proper recording and follow-up for the members of the Committee.
• Coordinate department meetings and activities to provide engagement within the team.
• And any other duties needed to help drive to our Vision, fulfill our Mission, and abide by our Organization's Values.

Requirements
Requirements

• Associates degree or equivalent in finance, accounting, or related field preferred
• 2-3 Years of administrative experience
• Strong proficiency in Microsoft Office including SharePoint. Experience with Concur a plus
• Notary public certification a plus
• Basic understanding of financial and accounting principles, insurance, and payment processes
• Ability to prioritize and manage multiple tasks and deadlines effectively
• Self-starter who can work independently with minimal direct supervision.
• Ability to envision the most effective and efficient processes to get the job done, and always being focused on continuous improvement
• Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Securing and deploying resources effectively and efficiently

Physical Requirements
RequirementDetails of Requirements % per day
Lift/Carry 5 Lbs. 1%
Sitting/Standing 98%
Reaching 1%
Ball Horticultural Company is a leading breeder and distributor of flowers and vegetables around the globe. Located in the suburb of West Chicago (near Naperville and Geneva), our 60-acre property boasts 10 acres of display gardens. The gardens are primarily used as a sales and marketing tool but also provide a great relaxation opportunity for staff at the home office. Perennials, annuals, vegetables, roses, and shrubs are blooming from May through September.
Our promise to you
We create excitement in the world of flowers and are the first choice for service. We deliver all the best and nothing else! To you, we deliver a work environment and a culture where building long-lasting relationships internally and externally is important. We believe that good communication, sharing ideas and collaborating on projects will set us up for success. We keep both our feet on the ground and are approachable.
In addition to this we provide a comprehensive Total Rewards package that includes:
•Medical, dental, life and long-term disability insurance
•401k/Profit Sharing Retirement Plan
•Paid time off benefits including vacation and holidays
•Tuition assistance
•Employee Assistance Program and Positive Health programs
•An onsite subsidized café overlooking renowned display gardens and restored natural areas