Administrative Assistant - Field Division

Unitek Solvent Service - Company Overview

Unitek is a locally operated company that has been in business since 3/1/1989, it has grown to be the largest petroleum recycling company in the state of Hawaii. In July 2019 Unitek became an ESOP (Employee Stock Ownership Plan) where the employees have an equity stake in the company. Its main offices and recycling facility are located on Oahu and has locations on Maui, Kauai and the Big Island. Unitek collects and processes petroleum products that would otherwise be sent out of state for disposal.

Unitek has been in the same location from day one and has been continually operating since 1989. During the COVID pandemic, Unitek was deemed an essential service and was able to maintain its employee count and keep its employees working full time. Unitek strives to be the leader in the industry by providing its customers with exceptional environmental, industrial and recycling services.

We are an Equal Employment Opportunity employer and provide a drug-free work environment.

Position Summary

Provide administrative support for managers and supervisors in the daily operations of the field operations division.

Responsibilities

• Answer phones in a professional and courteous manner and be able to take accurate phone messages
• Prepare and properly document all manifests
• Prepare and update Job Folders with all related information and documents, including daily activity sheets, manifests, analytical attachments, and required signatures
• Accurately complete customers invoices in a timely manner
• Accurately complete daily activity reports
• Be knowledgeable and in compliance at all times with company and government regulations regarding proper transport, handling, and emergency response for hazardous materials

Qualifications & Requirements

The ideal candidate will have the following:

• Ability to accept responsibility and account for his/her actions
• Ability to perform work accurately and thoroughly
• Ability to use thinking and and reasoning to solve a problem
• Ability to communicate effectively with others using written and verbal skills
• Ability to pay attention to the minute details of a project or task
• Ability to be truthful and be seen as credible in the workplace
• Possessing the trait of being organized or following a systematic method of performing a task
• The trait of being dependable and trustworthy

Benefits

• ESOP (Employee Stock Ownership Plan)
• Paid time off
• Safety incentive
• 10 Paid holidays
• Health Insurance (Medical / Vision / Dental)
  • Premium decreases with years of service
  • With free family medical plan after 3 years
• Life Insurance & Long Term Care Insurance paid by the company after 5 years
• Free uniforms and laundry service
• Annual safety shoe allowance
• Professional development and education benefits
• 401(k) Plan