Administrative Assistant- Employee Housing

Company Description
With roots dating back to 1946 and a division of Aspen One, Aspen Skiing Company owns and operates four mountains-Snowmass, Aspen Mountain, Aspen Highlands, and Buttermilk-creating premium, sustainable, and transformative experiences in recreation, culture, and nature. In addition, the company runs the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts and more than 410 trails. Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality and ASPENX and leverages its influence across all of its business units to advance climate action, community engagement and racial justice. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Twitter, Instagram or Facebook.
Job Description
Job Summary
Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing the department's general administrative activities. This position will be based at the Employee Housing office at the Club Commons in Snowmass Village.
Applications for this position will be accepted until April 1, 2024.
Essential Job Functions

• Greet, assist and direct guests at reception area
• Answer and direct phone calls
• Handle administrative and clerical tasks as needed
• Reads and routes incoming mail
• Composes and types routine correspondence
• Organizes and maintains file system, and files correspondence and other records
• Coordinates manager's schedule and makes appointments
• Conducts research, and compiles and types reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Makes copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Orders and maintains supplies, and arranges for equipment maintenance
• Other duties as assigned

Qualifications

• Must be 18 years of age or older
• High School Diploma or GED required
• Minimum one year of experience in a clerical/administrative support position
• Strong phone and computer skills; proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Must be fluent in English; Spanish proficiency preferred
• Basic accounting skills
• Valid, current and unrestricted Driver's License required for certain positions

Additional Information
Supervision given and received
Supervision Given: This position has no supervisory responsibilities.
Supervision Received: Works under direct supervision of the Housing Operations Manager. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.
Work Environment and physical demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50)
Job Benefits
This position is categorized as a regular full-time position eligible for the following benefits: Enrollment dates differ across the various programs.

• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.
For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks
As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here