Secretary/Administrative Assistant

Middendorf and Reuss Construction, a general contracting firm, is seeking an Secretary/Administrative Assistant. M&R has been a family-owned business since 1987, providing quality and on-time project completion with ultimate client satisfaction. We aim to continue to prosper and grow in our every changing field by adding qualified personnel to our team. We pride ourselves on providing a personable and fun workplace for all employees, with the opportunity to learn and grow within our company.

Daily duties and Responsibilities

• Assist in supervising project managers, and superintendents.

• Assist in managing construction-related general ledger accounts, fixed assets, income statements, and key balance sheet components including reconciliations, journal entries, machinery and equipment inventories, other related activities, and build appropriate controls, processes, and enhancements.

• Ensure all monthly, quarterly, and annual deadlines for construction-related accounting and financial reports are properly prepared and analyzed.

• Prepare required work papers for potential audits.

• Participate and generate reporting for the annual budgeting and forecasting process for construction related revenue, expenses, and capital expenditures.

• Drive improvement in business performance through effective cost control, monitoring, and reporting systems.

• Assist in the continuous improvement of all financial systems, procedures, and implement changes and improvements to increase accuracy, control, and timely reporting.

• Drive and support compliance and ethical processes and behaviors throughout the business and its employee’s.

• Adjust incorrect employee time sheets, mail pay stubs, set up direct deposits, implement new employees into QuickBooks, enter employee benefits.

• Create and mail subcontractor lien wavers, scan waivers in job folders/files.

• Formulate AIA contracts / Change orders / Purchase orders.

• Input account payables, and receivables through QuickBooks accounting.

• Manage and change employee time through QuickBooks TSheets.

• Prepare new and current employee wardrobes and apparel.

• Answer and direct phone calls to the necessary personnel.

• Work directly with the CFO, assisting in any of their request, or timely information gathering.

Qualifications

• Bachelor's degree preferred (but not required), and Highschool Diploma
• Efficient with Computing skills and programs
• Excellent grammar and formatting skills
• Proficient in the ability to focus under multiple projects and tasks.
• Capable of unique scenarios and the ability to adapt under pressure.
• The willingness to learn and adapt in a growth focused environment.
• Professional presentation to all co-workers and customers
• Experienced with web-based applications such as Microsoft Office, Outlook, Word, Excel.
• Must have at least (2) years of QuickBooks experience.

Benefits

• Paid vacation, sick time, and holidays
• Health, dental, and vision insurance through the Mid-America Carpenters
• Regular team building events.
• 3% retirement account employer match

Starting salary $22 - $27 an hour

Middendorf and Reuss does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. Middendorf and Reuss encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Experience:

• QuickBooks: 2 years (Preferred)

Ability to Relocate:

• Freeburg, IL 62243: Relocate before starting work (Required)

Work Location: In person