Administrative Assistant (Chicago)

We're looking for an Administrative Assistant to join our growing team where  Excellence is a priority,  Collaborationis the norm,  Energyis contagious, and the opportunity to make an  Impact is endless. This role will primarly support our Chicago office location and provide administrative support for multiple Executives across different timezones. This role  is the "face" of the Chicago office and makes all employees and guests feel welcome by going above and beyond to ensure clean working and social areas, well-stocked supplies and making it easy for people to interact and be productive. This will require a mastery of complex organizational responsibilities, meeting goals, and acting as a liaison between executives and their organization/clients.

What You'll Do:

• Manage multiple executives across different timezones, with a particular emphasis on Central Time (CT) and Pacific Time (PT), including managing schedules, coordinating meetings, booking travel and submitting expenses.
• Act as the point-of-contact for the Chicago office; organizing access for new employees, welcome visitors to the office and assist as needed
• Plan and execute in-office and offsite events; coordinate office meetings, monthly birthday celebrations, training sessions, client events, etc.
• Maintain the office condition daily, keeping it tidy, managing inventory levels and restocking supplies, arranging necessary repairs, etc., ensure kitchen areas (including refrigerator) are clean and in good working order
• Leverage tools (such as PowerPoint, Excel) to update project deliverables as needed
• Manage marketing supplies and liaise with the marketing team to order new promotional materials as needed
• Responsible for maintaining and reconciling monthly office expenses
• Liaise with building management for general office maintenance
• Maintain vendor relationships; manage vendors, service providers, and take ownership of sourcing various office resources 
• Liaise with the IT team for any office related technology issues or requests
• Assist with ad-hoc projects
• Provide back-up for key functions including, the EA team and other OD team needs as requested
• Provide support to Chicago ERGs and Committees including catering needs, supplies, room scheduling and other event needs as requested
• Physical demands include, but are not limited to, frequently walking, standing, kneeling, reaching, squatting, stooping/bending, lifting and carrying objects up to 30 lbs 
• Requirement to be in the office Monday - Thursday, 8:30am - 5:30pm  

What You'll Bring:

• Minimum of three years of Administrative experience; previous experience with a professional services firm a plus
• Prior experience supporting executives/leadership-level professionals
• Skilled in office management and administrative functions
• Available to be a consistent, daily presence in the office
• Able to prioritize multiple projects, strong organizational skills and strong attention to detail
• Highly proficient in Microsoft Office Suite applications including Word, Excel, PowerPoint and Outlook
• Excellent verbal and written communication skills
• Strong sense of discretion and professionalism, high EQ and enjoys collaborating
• Proven ability to work independently, in a fast-paced, fluid environment
• High energy and an entrepreneurial spirit 
• Enthusiasm for learning
• Great sense of humor!

Qualifications:

• Bachelor's degree (or higher) in Business, Finance, Economics, Engineering, Systems, Accounting or other Technical discipline

#LI-CH1