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Form of work#CA-FT
The Administrative Assistant provides administrative support to the HME department manager and will be the primary administrative resource for the department. This position is responsible for preparing department purchase orders, assisting with staff travel/reimbursements, assisting with the onboarding of new staff, and assisting with department meeting activities.
Apply By Date
(February 12, 2024 at 11:59pm);Interviews and recruiting process may occur at any time.
Minimum Qualifications
- Recent experience providing administrative support in health care setting, including but not limited to, experience with meeting preparation, scheduling, meeting agendas/minutes, and event catering; experience handling multiple phone lines, greeting visitors; experience writing professional emails and correspondence to internal and external stakeholders; and experience with purchase ordering and processing travel expenses.
- Recent experience working in a PC networked environment and experience working with Microsoft and Adobe products;
- Demonstrate writing, proofreading, editing and document formatting skills needed to draft emails, articles, meeting minutes, program notices and other forms of communication and reports.
- Mathematical skills to accurately add, subtract, multiply, divide, and calculate percentages
Preferred Qualifications
- Healthcare experience
- EMR and database experience.
- Knowledge and skills with People Admin, Aggie Service, Teams, Electronic Medical Record
Department Description
UC Davis Health Management and Education (HME) serves to improve the health of patients through empowerment, self-management support, education, case management, and resource provision. This program aims to develop an effective and cost-efficient system of delivering and managing quality, patient-centered care for patients with chronic illnesses or other conditions requiring education, support or coordination of care. HME works with many departments and divisions throughout UC Davis Health.
Position Information
- Salary or Pay Range: $23.67 - $33.52
- Salary Frequency: Hourly
- Salary Grade: CX-109
- Payroll Title: BLANK AST 2
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100%
- Shift Hours: 8:00am-4:30pm
- Location: 10850 White Rock Road, Rancho Cordova
- Union Representation: Yes
- Benefits Eligible: Yes
- Hybrid/Remote/On-Site: Onsite
This is not an H1B opportunity.
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family’s needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Access to free professional development courses and learning opportunities for personal and professional growth
- Wellness and on-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
- UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands and Work Environment
- Must be able to work a flexible workday schedule and occasional overtime to assist with department programs or meet project deadlines.
- Will occasionally travel to clinics within the UCDH geographic region; these clinics are without convenient and efficient access to public transportation.
Special Requirements
- This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
- As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere
