Address
Form of workFalck is a is a global emergency medical services provider originating from Denmark that services 3 states in the US including: California, Oregon, and Colorado. Falck has been operating in the US since 2010 and is one of the largest private providers of emergency medical services in the country today. Our BLS and ALS services impact not only the lives of our patients, but their families and communities.
Compensation: $20-22/Hr.
Position Summary:
This position requires a quick learner and detail-oriented individual with exceptional interpersonal skill to work in its Orange County (OC) Operations Division. This individual will interact with field crews, Operations Management, and other department management. There are a variety of task-oriented functions such as auditing, data collection, correspondence processing.
What We Offer:
• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Paid Time-Off
Responsibilities:
The Operations Administrative Assistant - OC Division may be assigned one or more duties. These duties may include, but are not limited to, the following:
• Provide customer service to internal staff by supporting the Operations team in its daily activity.
• Create various reports and audited information to the OC Operations Division Manager.
• Maintain department records, certifications, and data utilizing Microsoft Office programs and internal web-based programs (Such as ESO).
• Responsible for adhering to all company policies and procedures.
• Make copies of correspondence and /or other printed material
• Prepare outgoing mail and coordinate memo distributions
• Prepare Counseling notices
• Coordinate participation in daily OC Operations conference call
• Participate and take minutes during weekly Safety and Leadership calls
• Coordinate with the fleet maintenance department to obtain certifications required for Department of Motor Vehicles (DMV) and California Highway Patrol (CHP).
• Responsible for renewing all business licenses.
• Coordinate delivery of subpoenas to active field employees.
• Prepare quarterly Orange County EMS (OCEMS) Med 9 documents
• Responsible for auditing EMT ambulance certifications, licenses, and compliance requirements.
• Responsible for reading and sorting incoming OC Operations Division documents for review and follow up.
• Responsible for creating and tracking check requests.
• Responsible for scheduling field employees for fire department "In-House" interviews.
• Coordinate field employee meetings with OC Operations Division Manager
• Coordinate Random Drug Screens for field employees
• Coordinate Letters of Recognition/ Appreciation
Additional Duties:
The Operations Administrative Assistant - OC Division may be assigned one or more additional duties. These duties may include, but are not limited to, the following:
• Assist with the completion of appropriate forms and reports that are not considered essential functions.
• Support the Emergency Operations Center in an administrative role during emergency and non-emergency activations.
• Support in an administrative role during annual CHP and OCEMS inspections.
• Provide front lobby coverage in Executive Administrative Assistance absence.
• Perform other job-related duties as assigned by OC Division Manager.
• Coordinate Background Checks and Verification of Employment with the People & Culture Department
• File Medical Documents
• Onboard and Offboard EMTs from the Blink Platform (intercommunication platform)
• Blink Administrator
• Onboard and Offboard EMTs from Samba Safety
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The individual in this position must possess the following qualifications:
• Minimum of two years' experience in office setting preferred.
• Strong interpersonal and communication skills with an ability to work effectively with a diverse range of individuals, teams, managers, supervisors, and external customers. Excellent ability to communicate and work cohesively across Department lines.
• Computer competency including proficiency with Microsoft Suite and understanding of database programs.
• Typing wpm 40 (minimum).
• Ability to consistently deliver outstanding customer service to all internal and external customers.
• Highly dependable and ability to meet internal deadlines consistently.
• Strong organization skills and attentiveness to detail.
• Flexible and adaptable, willing and able to adjust to rapidly changing priorities.
• Ability to work independently as well as in groups.
• Ability to maintain a professional manner and appearance at all times.
•
Education Requirements:
The individual in this position must possess the following education requirements:
• High school diploma or general education degree (GED)
Falck an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need.
Compensation: $20-22/Hr.
Position Summary:
This position requires a quick learner and detail-oriented individual with exceptional interpersonal skill to work in its Orange County (OC) Operations Division. This individual will interact with field crews, Operations Management, and other department management. There are a variety of task-oriented functions such as auditing, data collection, correspondence processing.
What We Offer:
• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Paid Time-Off
Responsibilities:
The Operations Administrative Assistant - OC Division may be assigned one or more duties. These duties may include, but are not limited to, the following:
• Provide customer service to internal staff by supporting the Operations team in its daily activity.
• Create various reports and audited information to the OC Operations Division Manager.
• Maintain department records, certifications, and data utilizing Microsoft Office programs and internal web-based programs (Such as ESO).
• Responsible for adhering to all company policies and procedures.
• Make copies of correspondence and /or other printed material
• Prepare outgoing mail and coordinate memo distributions
• Prepare Counseling notices
• Coordinate participation in daily OC Operations conference call
• Participate and take minutes during weekly Safety and Leadership calls
• Coordinate with the fleet maintenance department to obtain certifications required for Department of Motor Vehicles (DMV) and California Highway Patrol (CHP).
• Responsible for renewing all business licenses.
• Coordinate delivery of subpoenas to active field employees.
• Prepare quarterly Orange County EMS (OCEMS) Med 9 documents
• Responsible for auditing EMT ambulance certifications, licenses, and compliance requirements.
• Responsible for reading and sorting incoming OC Operations Division documents for review and follow up.
• Responsible for creating and tracking check requests.
• Responsible for scheduling field employees for fire department "In-House" interviews.
• Coordinate field employee meetings with OC Operations Division Manager
• Coordinate Random Drug Screens for field employees
• Coordinate Letters of Recognition/ Appreciation
Additional Duties:
The Operations Administrative Assistant - OC Division may be assigned one or more additional duties. These duties may include, but are not limited to, the following:
• Assist with the completion of appropriate forms and reports that are not considered essential functions.
• Support the Emergency Operations Center in an administrative role during emergency and non-emergency activations.
• Support in an administrative role during annual CHP and OCEMS inspections.
• Provide front lobby coverage in Executive Administrative Assistance absence.
• Perform other job-related duties as assigned by OC Division Manager.
• Coordinate Background Checks and Verification of Employment with the People & Culture Department
• File Medical Documents
• Onboard and Offboard EMTs from the Blink Platform (intercommunication platform)
• Blink Administrator
• Onboard and Offboard EMTs from Samba Safety
- Additional duties as assigned by the Manager
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The individual in this position must possess the following qualifications:
• Minimum of two years' experience in office setting preferred.
• Strong interpersonal and communication skills with an ability to work effectively with a diverse range of individuals, teams, managers, supervisors, and external customers. Excellent ability to communicate and work cohesively across Department lines.
• Computer competency including proficiency with Microsoft Suite and understanding of database programs.
• Typing wpm 40 (minimum).
• Ability to consistently deliver outstanding customer service to all internal and external customers.
• Highly dependable and ability to meet internal deadlines consistently.
• Strong organization skills and attentiveness to detail.
• Flexible and adaptable, willing and able to adjust to rapidly changing priorities.
• Ability to work independently as well as in groups.
• Ability to maintain a professional manner and appearance at all times.
•
Education Requirements:
The individual in this position must possess the following education requirements:
• High school diploma or general education degree (GED)
Falck an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need.
