Administrative Assistant

Why LAZ Parking?

• Hiring immediately!

• Pay Active – On-demand access to earned wages, get up to 50% of your earned wages.

• Full-Time – Availability to work weekends & late shifts are a MUST.

• SMF Sacramento Airport

• Salary Range:$23.00-25.00 per hour

• Reports to:Human Resources Business Partner

Benefits:

• 401(k) with Employer Match

• Medical, dental, vision – 4 plan options!

LAZ Parking is one of the largest and fastest growing parking companies in the country.

We are also a PEOPLE FIRST company. We often say, “parking is our industry, but people are our passion.” Our mission is to “create opportunities for our employees and value for our clients”. If you’re looking to join a growing company led by passionate people committed to being the best – contact us today!

The Spirit of the Position:

Laz Parking is looking for an Administrative Assistant to join our Sacramento International Airport team. The Administrative Assistant reports to the Human Resources Business Partner and supports the entire SMF team to effectively deliver a world-class employment experience to our employees. This individual is responsible for maintaining the HRIS, managing employee files, adhering to compliance regulations and policies, and other office administrative duties.

RESPONSIBILITIES:

• Partner with the Human Resources Business Partner to support the new hire process as needed.

• Release and review new hire documents and follow up as needed to ensure timely completion.

• Update hiring reports and keep track of the status of candidates who are in the new hire, onboarding process.

• Assist with payroll and termination forms.

• Assist with payroll accuracy and attestation.

• Answer and/or refer employee questions regarding Payroll, Benefits, Work/Life, PTO, Company, and union Policies, etc.

• Follow new hire workflow to ensure processes are completed according to service level agreements.

• Respond with a sense of urgency to any questions from candidates regarding the new hire process, including logging into systems and completing forms.

• Provide general administrative and clerical including reporting, mailing, filing, scanning, faxing, and copying.

• Support in creating and maintaining physical and digital personnel files.

• Create and maintain relationships with Team Members, by representing LAZ Parking’s core values.

• Assist with administrative functions related to LAZ systems for the AIRPORT team.

• Provide support with general payroll-related tasks (such as correcting errors or alerting management to discrepancies).

• Ensure compliance with CA laws, regulations, collective bargaining agreements, and company policies.

• Support the employee benefits programs, including enrollment, changes, and terminations.

• Assist in audits related to processes and documentation.

• Assist in organizing and implementing employee recognition programs.

• Contribute to fostering a positive work environment through recognition initiatives.

• Analyze data and metrics to identify trends and provide insights.

• Contribute to reporting and analytics for decision-making.

• Coordinate training sessions and workshops for employees.

• Track employee training completion and maintain training records.

• Assist in the design and implementation of employee surveys.

• Summarize survey results and collaborate on action plans based on feedback.

• Provide initial support in handling employee conflicts and disputes.

• Escalate complex issues to the HRBP or appropriate channels.

• Assist in organizing location events, such as town halls, workshops, or seminars.

• Coordinate logistics for meetings and events.

• Identify opportunities for process improvement within administrative tasks.

• Collaborate with other departments for cross-functional initiatives.

• Other duties as assigned.

EDUCATION:

• Associates Degree preferred but not required.

SKILLS:

• Prior experience with HRIS or other HR technology desired but not required.

• Advanced knowledge of Microsoft Excel and Word, strong Internet skills using external websites.

• Proven ability to manage multiple tasks through to completion in a fast-paced environment.

• Ability to work well with team members as well as independently.

• Strong organizational skills.

• Ability to communicate with all levels of the organization.

• Demonstrated ability to prioritize and manage time to meet set deadlines.

• Proven problem-solving abilities.

• Attention to detail and high-level of accuracy required.

• Commitment to confidentiality required.

EXPERIENCE:

• 2-4 years administrative experience.

• 2-4 years related administration experience preferred, not required.

Physical Demands:

• Ability to lift, push and pull at least 10 pounds.

• Ability to sit for extended periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Non-exempt

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

LAZ Parking participates in E-Verify.