Administrative Assistant

ABM, a leader in providing clients with top talent is looking for an Administrative Assistant for their Anchorage office.
You will be joining a team focused on providing the highest quality of service to their client.

In this position you will be responsible for office administrative tasks including but not limited to: corresponding directly with clients, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as needed. Will work closely with client, contract manager and personnel staff. As well as helping with the recruiting needs of the business.

Hours/Breaks:

Up to 8 hours a day, 5 days/week, 30 minute lunch with two 10 minute breaks, M-F 8am-4:30pm.

Machinery/Equipment/Tools Operated:

Computer, 10-key, multi-line telephone, copy machine, printer, fax machine, shredder, scanner, cell phone

Specific Job Duties:

• Contract Administration-interpret, planning and execute contracted services at UAF
• Coordinating communications between client, contract manager and workers
• In charge of On-Boarding of new personnel to include safety and other orientation
• Client Services-Meet inspectors and building users to coordinate services
• Answer phones and direct incoming calls as well as taking and distributing messages for staff.
• Working on QMS database
• Dispatching work orders
• Route incoming mail and prepare outgoing mail
• Distribute/collect job applications
• Screen applicants
• Data Entry
• Shredding
• Filing
• Make copies using copy machine
• Fax or scan documents when needed
• Payroll assistance
• Greet visitors and assist any applicants. Interested candidates will be instructed to apply at ABM office off campus
• Order supplies/materials as directed by field staff and maintain records
• Receive supply deliveries
• Assist employees when they come in to pick-up equipment or supplies for their jobs
• Clean office and keep it stocked
• Assist Payroll/Safety/ HR
• Misc. office duties
• Will perform additional duties based on the business needs of operation.

PAY: $18 - $23 per hour; based on experience.

ABM is an EOE/AA (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

Please follow the Link below to ABM.com/ Careers and apply today:

https://eiqg.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/requisitions/preview/80941?utm_medium=jobboard&utm_source=indeed

Job Types: Full-time, Part-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• Weekends only

Experience:

• Administration: 1 year (Required)

Ability to Relocate:

• Anchorage, AK 99503: Relocate before starting work (Required)

Work Location: In person