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SalaryIntroduction to the Organization:
Southern California Mountains Foundation (SCMF thereafter) is a 501c3 non-profit organization founded in 1993. The mission of SCMF is to connect communities to public lands since it is key to their survival. We mobilize individuals to inspire and engage in environmental citizenship. There are several programs under the SCMF that carry out this mission. The administration department collects, organizes, records and archives financial transactions of the organization, as well as, supports all departments at their administrative tasks.
Job Duties:
The Administrative Assistant is responsible for a variety of administrative tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs, and managing general administrative activities.
The Administrative Assistant will be under the supervision of the Bookkeeper and the Human Resources Coordinator. Tasks include but are not limited to:
- Collect all timesheet material and record it on MS Excel / Google Sheet worksheets
- Entering data in Excel and creating reports with the use of formulas
- Scan and archive daily log sheets
- Assist with bookkeeping as needed
- File financial and employee records both electronically and manually
- Assist with Human Resources as needed
- Assist with new hires' application paper work
- Record and manage SCMF membership program
- Keeps inventory of office supplies and requests needed supplies
- Assist management with general office duties
- Assist and perform data management tasks
Qualifications:
- High School Diploma
- Exceptional attention to detail
- A minimum of 3 years of administrative/clerical experience
- Experience in MS Office
- Experience in creating basic Excel formulas
- Ability to maintain confidentiality
- Exceptional organizational skills
- Exceptional interpersonal and conflict resolution skills
- Excellent written and oral communication skills
- Ability to work with “At Risk Youth”
