Company

Daughters of Charity MinistriesSee more

addressAddressEmmitsburg, MD
type Form of workPart-Time
CategoryEngineering/Architecture/scientific

Job description

The Seton Center in Emmitsburg Maryland is seeking part-time Administrative Assistant

Position Summary: Provides administrative support to Executive Director, Director of Operations, and staff. In addition, works on special projects.

Duties and Responsibilities:

  • Provides administrative support to the Executive Director, Director of Operations, and staff or designee including paperwork, files, donor letters and all financial data.
  • Provides administrative support to the Seton Center Board of Directors as requested by the Executive Director or the Board Chair.
  • Assists Volunteer Manager with annual Volunteer Recognition Dinner.
  • Provides host services and coordinates all special events with the team of Seton Center staff.
  • Tracks all gift cards (6 logs) on a log sheet that is reconciled monthly (Helping Hands, Staying Ahead, Getting Ahead, Special Projects, CCMF, Dental). Maintains accurate records electronically and in hard copy of all receipts.
  • Maintains electronic and hard copy records and files as directed.
  • Maintains a general monthly calendar listing events and meetings.
  • Prepares a weekly schedule to guide volunteer office receptionists.
  • Oversees day to day office operations and office equipment supplies and repairs.
  • Orders office supplies and other requested materials.
  • Checks general Voicemail and email daily (setoncenterinc@doc.org).
  • Acts as central point of communication for staff during business hours.
  • Participates in staff meetings and in-service trainings; prepares agenda and records minutes for staff meetings.
  • Participates with Outreach staff in developing projects to benefit the community, such as donor development projects and other projects.
  • Tracks, schedules and coordinates room use on a master list.
  • Processes credit card reconciliations monthly
  • Processes check requests and acts as liaison with finance staff for day-to-day operations.
  • Processes the monthly bills for payment.
  • Prepares, tracks, and reconciles Outreach deposits of cash, checks and gift cards.
  • Prepares petty cash receipts and replenishes petty cash as needed and reconciles credit card statements.
  • Maintains payment records for grant reports and other projects as directed.
  • Prepares quarterly statistics reports as directed.
  • Maintains confidential nature of information obtained through Seton Center; exercises discretion in handling confidential and privileged information.
  • Conducts work within the spirit of the Vincentian Charism
  • Prepares various documents in Word, Excel or Publisher upon request of the Executive Director
  • Other duties as assigned

Qualifications

  • High School Diploma/GED (Associates Degree preferred)
  • Computer skills (Microsoft Office, Outlook, Donor Snap, Service Point) MUST be able to conduct a mail merge
  • Basic bookkeeping skills
  • Ability to collaborate well with others
  • Ability to maintain confidentiality and uphold clear boundaries

Hours: part-time 36 hours per week, non-exempt

Refer code: 7493371. Daughters of Charity Ministries - The previous day - 2023-12-30 00:07

Daughters of Charity Ministries

Emmitsburg, MD
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