Administrative Assistant

This Administrative Assistant is organizationally assigned to the Surgical Services service line under the direct supervision of the Dental Service Chief at the VA Pittsburgh Healthcare System, Pittsburgh, PA. The incumbent recommends procedures to improve the process by which the Resident Coordinator receives the required documentation to begin the in-processing of new Fellows, and medical students while prioritizing time sensitive actions for all dental residents.

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

• Effective oral and written communication skills
• Coordinating and monitoring the functions of administration services within an office
• Responsible for personnel management: tracking, preparing, and finalizing the materials required for the Graduate Medical Training Program.
• Plan effectively, set priorities, coordinate activities, with a variety of people from different backgrounds and different levels of understanding.
• Being liaison for incoming residents/student and tracking evaluations.
• Identify issues, recommend process improvements and implement those improvements.
• Develops, plans, issues, and implements procedures to comply with directives.
• Experience with office automation systems and word processing the Microsoft Office suite of products (Excel, Power Point, Access, Word, SharePoint etc.).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Education: There is no educational substitution at this grade level.Employment Type: FULL_TIME