Administrative Assistant

JOB SUMMARY:

The Administrative Assistant position involves managing and organizing records, scheduling appointments, and facilitating communication among staff and stakeholders. This role is pivotal in maintaining the efficient functioning of Sierra Ambulance's critical services, ensuring seamless administrative support for our life-saving operations. Candidates should possess strong organizational and communication skills to excel in this position.

QUALIFICATIONS:

1.         High school diploma or equivalent; additional education or certifications in administration or related field is a plus.

2.         Previous administrative experience is preferred.

3.         Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

4.         Ability to navigate and utilize social media in a professional setting.

5.         Strong organizational and time management skills.

6.         Excellent communication and interpersonal abilities.

7.         Attention to detail and a high degree of accuracy.

8.         Ability to maintain confidentiality and handle sensitive information.

9.         Commitment to the mission and values of Sierra Ambulance Service.

10.       Must be insurable by company auto insurance carrier and must have and maintain a valid driver’s license.        

WORK SCHEDULE:

This is an hourly position that works an average of 40 hours per week from the main office in Oakhurst, Ca. Some overtime may be required.

WAGES/ BENEFITS:

1.         Pay is commensurate with experience and within an approved budget.

2.         100% Medical Insurance coverage for employee and 50% coverage for dependents

3.         Dental and Vision Reimbursement plans

4.         403b (retirement) matching contribution up to 7%

5.         Paid time off

RESPONSIBILITIES AND DUTIES:

General Administrative Duties:

-       Perform day-to-day administrative tasks, including data entry, filing, and maintaining records.

-       Answer and direct phone calls and emails, providing excellent customer service to callers and visitors.

Scheduling and Calendar Management:

-       Assist in managing EMT & Paramedic schedules as well as appointments for staff and senior management.

-       Coordinate meetings and events, including room bookings and logistics.

Financial Support:

-       Assist with basic financial tasks, such as invoicing, expense tracking, and basic bookkeeping by use of accounting and billing software.

-       Prepare reports and assist in the preparation of information and data for grants and other fundraising initiatives.

Communication:

-       Draft and edit documents, reports, and correspondence as needed.

-       Maintain effective communication with internal teams, external partners, and the community.

-       Draft, edit and post to the organization's social media pages and manage communication with customers using social media.

Resource Management:

-       Monitor and order office supplies, ensuring the office is well-equipped for daily operations.

Record Keeping:

-       Maintain accurate and organized records of personnel and equipment.

Compliance and Reporting:

-       Assist in ensuring compliance with local regulations and organization policies.

Perform Offsite tasks and Errands:

-       Operate personal and company vehicles to perform routine errands such as trips to post office, bank, local stores, etc.

NON-ESSENTIAL JOB DUTIES

Perform other duties as assigned.

Disclaimer:

This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. Employees may be asked to perform other duties as required and the responsibilities of the position may change.