Administrative Assistant

Contributes to the company’s success by completing a variety of duties related to sales and distribution of parts. Works with the field management team to accurately identify specific parts needed to perform the service and with vendors to obtain the needed parts. Provides office support by implementing administrative tasks and procedures ensuring customer satisfaction. Performs clerical functions including preparing correspondence, data entry, and preparation of purchasing documents.

Duties and Responsibilities

• Work with field management to identify and order parts needed.
• Appropriately responds to customer inquiries including sales needs and objectives.
• Prepares purchasing documents including receiving/sending purchase orders, quotes, packing lists, and invoicing.
• Process and track orders from start to finish.
• General bookkeeping.
• Manage outgoing and inbound shipments.
• Maintain and manage customer database, new customer set up, and pre qualification requirements.
• Maintain office documents including correspondence, memos and e-mails.
• Act as a point of contact for the company, managing phone systems and direct calls to the appropriate departments.
• Provide onboard training to new hires.
• Ensuring safety compliance and training is maintained and updated as appropriate.

Administrative Duties:

• Answering and routing phone calls

Financial Duties:

• Billing
• Purchasing
• General bookkeeping

Setting:

• Office

Benefits:

• Health insurance
• Dental insurance
• Vision Insurance
• Retirement Plan
• Paid time off

Schedule:

• Monday to Friday
• Day shift
• 8 hour shift

Typical start time:

• 8AM

Typical end time:

• 4:30PM

This Job Is:

• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma
• A job for which people with disabilities are encouraged to apply

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• customer service: 1 year (Preferred)
• Data Entry: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Work Location: In person