Administrative Assistant

Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include providing administrative support, managing data entry, coordinating projects, and assisting with various tasks as needed. The ideal candidate will have previous experience in administrative roles and possess strong organizational and communication skills. Responsibilities: - Perform general administrative duties such as answering phone calls, managing emails, and maintaining office supplies - Assist with data entry and ensure accuracy and completeness of information - Coordinate and schedule meetings, appointments, and travel arrangements - Support project coordination by organizing documents, tracking progress, and communicating updates to team members - Serve as a point of contact for clients and vendors, providing excellent customer service - Assist with dental receptionist duties such as greeting patients, scheduling appointments, and managing patient records (if applicable) - Provide personal assistant support to executives or managers as needed - Perform clerical tasks such as filing, photocopying, and scanning documents - Utilize computerized systems and software to complete tasks efficiently - Maintain confidentiality of sensitive information Qualifications: - Proven experience in an administrative role or similar position - Strong organizational skills with the ability to multitask and prioritize tasks effectively - Excellent written and verbal communication skills - Proficient in data entry and record keeping - Ability to coordinate projects and meet deadlines - Knowledge of phone etiquette and professional communication - Familiarity with QuickBooks or other accounting software is a plus - Strong attention to detail and accuracy in work - Ability to work independently with minimal supervision - Proficient in clerical tasks such as filing, photocopying, and scanning documents Note: All positions at our company are paid positions.

Job Type: Full-time

Pay: $21.16 - $22.18 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off
• Tuition reimbursement

Schedule:

• 8 hour shift

Experience:

• Montessori: 1 year (Required)

Ability to Relocate:

• Mission Viejo, CA 92692: Relocate before starting work (Required)

Work Location: In person