Administrative Assistant

We are seeking a highly organized and detail-oriented individual to join our team as an Admin Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.

Responsibilities:

• Greet and assist visitors, clients, and employees professionally and respectfully.
• Answer and direct phone calls, take messages, and handle inquiries.
• Maintain and update electronic and physical filing systems.
• Process and distribute incoming and outgoing mail and packages.
• Assist in preparing financial documents, such as invoices
• Perform general administrative tasks, such as photocopying, scanning, and data entry.
• Collaborate with other team members to support projects and initiatives as needed.

Preferred Qualifications:

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Experience with billing and payroll
• Ability to assist with scheduling
• Experience as an Administrative Assistant or in a similar role.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
• Proficiency in both English and Spanish is preferred 

Physical demands: Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.

Benefits:

• Medical, dental, and vision coverage
• Company Paid Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee financial assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance

IBP Of Miami is part of the Installed Building Products (IBP) family of companies. We are a dynamic, fast-growing company specializing in the sale and installation of a wide range of building products. We are committed to hard work, respecting each person as an individual, and value superior customer service across all areas of our business. Find your next career opportunity and join our team, with IBP Of Miami!