Administrative Assistant

Company Background
Healthmap Solutions is the future of specialty health management that focuses on progressive diseases, with a particular expertise in kidney health populations. Healthmap Solutions uses clinical big data resources and high-powered analytics to power complex specialty health management programs. Healthmap Solutions is a diverse, growing company committed to our clients and our employees. We are champions for better health, for those who need us most.
Position Summary

An Administrative Assistant or Specialist performs higher level office support duties and provides assist to our Senior Vice President (SVP) population within the organization.  The Administrative Assistant perform a wide range of administrative and personal assistant duties. 

Responsibilities 

• Manage and distribute incoming and outgoing correspondence that include phone calls, emails, mail, and packages. Respond to requests for information and provide assistance as appropriate. Prioritize and resolve inquiries (phone, e-mail, in-person)
• Monitor and order inventory for office and break room supplies
• Ensure meeting and training rooms are fully stocked with supplies and prepared forattendees
• Submit work orders and schedule repairs for general office space and equipment,connecting with and escorting vendors
• Receive and direct visitors
• Schedule and maintain calendar appointments, meetings, and travel itineraries, and coordinate related arrangements for organization SVP population
• Extract and compile a range of data from written sources, individuals, and/or databases, providing a limited interpretation of data
• Coordinate and complete special projects independently or in cooperation with other groups as assigned
• Assist to plan and coordinate special events and performs other duties as assigned

Requirements

• High school diploma or equivalent required
• 4 years of experience in an office or administrative support position, appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
• Familiar with office equipment and procedures
• Able to lift up to 45 pounds

Skills 

• In-depth knowledge of department policies, procedures, and goals as well as administrative support in completing complex tasks
• Demonstrated the ability to gain the confidence and cooperation of peers
• Demonstrated editing and proofreading skills
• Ability to juggle multiple tasks and meet demanding deadlines
• Must be self-directed and able to take initiative. Always looking for ways to do something better; forward?thinking planner

No Travel

#LI - On-Site

Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
As an Equal Opportunity Employer, we will not discriminate against any job candidate or employee due to age, race, religion, ethnicity, national origin, gender, gender identity/expression, sexual orientation, disability, familial status, veteran status, marital status, parental status, or pregnancy. In our innovative and inclusive workplace, we prohibit discrimination and harassment of any kind.