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Form of workApply Job no: NCKYE Job Type: Temporary (possibility of extension) Pay Rate: $23.00 - $29.00/hourly Hours: 30 hours per week Location: Washington, DC 20057 Duration: March 18, 2024 - Sept 30, 2024 Job Description: Reporting to the Director of Hoya Kids Learning Center, the Administrative Assistant will assist the Director and Assistant Director in the daily operations of the Hoya Kids Learning Center (HKLC). This includes but is not limited to administrative support, office management, data management, and financial and accounting functions. Responsibilities by Function: Administrative: Greet visitors and parents and answer all calls to the main phone number.
Manage main email inbox and reply to routine inquiries. Assist the Director with the pre-enrollment and intake processes. Use ProCare management software to collect and manage all family data; run reports as requested.
Ensure compliance of children's health and immunization requirements by requesting, collecting and documenting updated required paperwork. Create and maintain children's files from intake to withdrawal. Maintain accurate filing system for all administrative records.
Scan documents as necessary. Manage the snack food and supplies inventory, place food/supply orders, and oversee onsite delivery services. Purchase office supplies and coordinate the purchasing and/or scheduling of other products and/or services as requested.
Coordinate the scheduling of family tours and other meetings as requested. Financial: Submit expense reports for procurement cards. Facility Management: Maintain a neat and attractive appearance of the lobby and work area.
Ensure that supplies/deliveries are put away promptly. Remedy any observed safety issues or, if necessary, submit work requests; notify Director as appropriate. Ensure that the office first aid kit is fully stocked and replenished as necessary.
Serve as main contact for all facilities work requests. Serve as main contact with housekeeping services to request and coordinate special cleansing services and procurement of cleaning supplies (towels, soap, etc.). Family and Child Support: Create and maintain a safe, welcoming, and nurturing environment for all children and families.
Serve as first point of contact for general information. Communicate any operational or event reminders (operational schedule reminders, event details, closings, etc.) through the HKLC Google Group and/or ProCare. Community Relations: Explain program offerings and application process.
Assist in planning and coordinating special events, meetings, and workshops, as needed. Staffing Support: Assist in guiding 10-20 part-time student aides, per semester, in classroom placement based on the weekly schedule and staff to child ratios. Provide coverage as needed in the classroom.
Qualifications: Able to support 2 Directors and a team of 11 teaching staff. Tolerant of working in an environment with small children (18 months - 5 years old). Able to briefly cover classrooms or plan special events (e.g.
pre-school graduation). Frequent use of MS Word, MS Excel, Google Docs, Google Sheets, Box. Basic accounting and financial knowledge.
Strong organizational and administrative skills. Excellent communication, interpersonal and customer service skills. Able to work both independently and as part of a team.
Flexible; able to work efficiently in a front-desk environment. Strong interest in working in an environment with young children. Education: Some college and a minimum of 3 years of administrative experience in a school or childcare center (preferred).
High School Diploma and 3 years of administrative experience (required). nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.
nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at talent@nextSource.com. Published on 19 Feb 2024, 10:27 PM
