Administrative Assistant

UnderthedirectsupervisionoftheExecutiveDirector,theAdministrativeAssistantisresponsibleforsupportingtheAdministrativeOfficeandtheHumanResourcedepartment.Administrativedutiesinclude supporting board relations, reception,andallfrontofficefunctions.

OfficeManagement

• Greets visitors,consumers,andemployeestoassessneedsandhelpordirectvendors accordingly.
• Distributeallmail,faxes,anddeliveriestothe appropriate"owner.’’
• Overseeandorganizeallmassmailingprojects.
• Maintainsfrontofficefilesandorganizationalsystemsto ensureeasydocument access.
• Orderandmaintainofficesuppliesfortheadministrativeoffices.
• Abilitytooperatestandardofficeequipment.
• Maintainsintegrityofofficeequipment.
• Createandmaintainmonthlybuspassmailings forSARC.
• Assist withthecollectionand documentationofchecksreceived.

AdministrativeSupport

• Collaborateswiththe ExecutiveDirectoronallgrantpotential.
• Coordinatewiththe ProgramsandEventsCommitteeonallevents,fromstarttofinish, includingmailinganddatabasemaintenance.
• Maintainandupdatethe donationsdatabase.
• Createsalldonationacknowledgmentsandensuresthattheyaremailedpromptly.
• AssembleanddistributecommitteeandBoardpacketsasdirectedby theChairandED.
• CoordinatesthenewsletterandholidaymailingswiththeExecutiveDirector.
• SupportsProgramDirectorswithSpecialinterestprojectsandeventsasneeded.
• Supportsthe ExecutiveDirectorinallotherassignedduties.

GeneralCharacteristics

• Demonstratethe abilitytoprioritizeandmulti-tasktoenhanceproductivityandmanageworkload.
• Demonstratesclearandconcisewritten andverbalcommunicationskillswithawiderangeofpeople,fromstaff,Boardmembers,consumers,co-workers,andothers.
• Great organizational and problem-solving skills.
• A high level of adaptability to dealing with multiple demands for resources; ability to deal with ambiguity and changes in demands and/or deadlines.
• Ability to interact with people with disabilities.
• Ability to work as part of a team to support a project or program and adhere to deadlines.

REQUIREMENTS

· Valid Ca. Driver’s license and clean driving record.

· Fingerprint clearance through the Department of Justice.

Education & Experience:

• Must be 21 years of age or older.
• Minimum 2-3 years’ experience in administration.Must have other business-related administration experience.
• Strong computer skills in Microsoft Office Word, Word Merging, Excel, QuickBooks, and Zoom.
• Strong written and oral skills.
• Sound customer service skills; listens, understands, and responds to employee/administrative needs.
• Proven ability to perform well in a deadline-sensitive environment

PHYSICAL EFFORT AND WORK ENVIRONMENT

· Physical, mental, and emotional stamina to perform the duties and responsibilities of the position

· Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make valid judgments and decisions.

· Ability to perform in stressful situations.

· Ability to ensure the safety and welfare of an individual with physical, medical, or behavioral challenges.

· Vision sufficient to read handwritten and printed materials and the display screen of various office equipment and machines.

· Hearing sufficient to communicate in person and hold telephone conversations in normal range (approximately 60 decibels)

· Physical agility to sit, stand, kneel, walk, push/pull, squat, twist, turn, bend, stoop, and reach overhead.

· Physical stamina sufficient to sustain light physical labor for up to 8 hours, sit and walk for prolonged periods.

· Physical mobility sufficient to move about the work environment for sustained periods on hard flooring, climb slopes, stairs, and ramps, and respond to emergencies. The employee must regularly lift and move up to 10 pounds and occasionally lift and move up to 25 pounds.

Job Type: Full-time

Pay: $21.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person