Administrative Assistant

Are you an exceptionally organized and detail-oriented individual looking to make a significant impact in a dynamic workplace? We are seeking a proactive Administrative Assistant to join our team and provide unparalleled support to our team. As the backbone of our operations, you
will play a vital role in ensuring efficiency, accuracy, and seamless coordination across various departments.

The ideal candidate will have strong communication skills and be able to work independently while still collaborating with various teams. If you possess strong communication skills and a passion for team collaboration, apply today!

Plaza Meeting Space (Onsite)

• Process daily mail and deposit checks using the remote deposit process.
• Fill out deposit slips and take pictures of receipts for record-keeping purposes.
• Dry clean tablecloths as needed and maintain an inventory of catering supplies.
• Mail materials and create shipping labels for engagements.
• Respond to Plaza Meeting Space inquiries and coordinate with potential rentals for property tours.
• Assist with onsite meeting support as needed, including setting up rooms, restocking snacks, and providing general assistance.
• Set up and clean-up of meeting rooms for meetings.
• Assist and coordinate with build maintenance and property managers for maintenance issues, general upkeep, etc.
• Maintain, order and stock inventory supplies such as snacks, drinks, catering, cleaning & office supplies.
• Education and implementation knowledge on our emergency response plan for onsite meeting

• Track and send out new member boxes, including maintaining inventory and ordering supplies as needed.

Administrative Duties (Remote)

• Schedule and manage calendars for the Leadership Team, ensuring accurate scheduling, avoiding conflicts, and accommodating last-minute changes. Manage appointments, meetings, and events efficiently.
• Make travel arrangements, including booking flights, accommodations, transportation, and itineraries for business trips.
• Assist with expense tracking and reimbursements for the Leadership Team and Departments, ensuring financial matters are handled with precision.
• Support departments with data entry, record-keeping, document management and compliance.
• Aid in the preparation of regularly scheduled reports, ensuring accuracy and timeliness.
• Provide administrative support during company meetings and events, including coordinating catering and meeting logistics.
• Coordinate internal celebrations such as birthdays, anniversaries, and special events.

• Work closely with our Marketing Department to maintain and coordinate shipping for our conference booth.  

• Assist with ad-hoc tasks, projects, research, and presentations as assigned by supervisor.
• Following data security protocols to protect sensitive data.
• Uses software tools (ASANA) to manage a variety of tasks, and create surveys (Alchamer and Conference IO)
• Proficient in Microsoft Word, Excel, and PowerPoint with the ability to create, edit, and format documents, spreadsheets and presentations using these software applications.

Experience & Education Requirements 

• Associate degree in communication, business administration, office administration or related field with relevant experience.
  
• Minimum of 1-2 years of client service or Administrative Assistant experience. Experience working with professional service organizations or public accounting is a plus
  
• Proficiency in Google Suite is required
• Strong written and verbal communication skills
• Knowledge of Zoom, Microsoft Teams, and Asana preferred
• You’ll need to be flexible with your schedule, majority of office hours are 8:00 am to 5:00 pm Monday through Friday, with occasional longer hours based on meeting needs.
• Hybrid working environment; This position is a work-from-home position with requirements to support our onsite location in Kansas City.
  

Featured benefits

• Responsible Paid Time Off 
• Medical Insurance
• Dental & Vision Insurance
• 401(k) + match 
  
• Technology Kit 
• & More! 

About Boomer Consulting,  Inc. 

At Boomer Consulting, Inc. (BCI) we help guide CPA firms to sustainable success and future readiness through progressive training, communities, and consulting services in Leadership, Talent, Growth, Technology, and Processes. Our firm is well-respected and is led by some of the most influential people in the accounting profession. We are a cutting-edge and innovative company, and as part of our team, you will be helping us lead those efforts.

Boomer Consulting, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.