Under general supervision, provide administrative support to one or more senior leadership roles in our ReNewal division. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.
Core Job Responsibilities:
- Perform assigned administrative activities in support of individual and team objectives.
- Schedule meetings and make travel arrangements as requested.
- Exercise discretion and independent judgment in analyzing information requests and determining trends.
- Organize, maintain and distribute files, reports and mail.
- Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
- Distribute weekly and monthly reports. Track and trend information as directed.
- Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.)
- Ensure food/beverages and other logistics for meetings have been arranged.
Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!
Education
- High school diploma or equivalent.
Additional
- At least two years of previous experience in similar role or customer service.
- Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
- Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
- Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
- Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
- Intermediate skill level in Project, and Adobe Writer.
- Type 40+ wpm.