Administrative Assistant 3 (Blank Ast 3)

This position will provide executive-level support for the Division Chief and Division Administrator, utilizing initiative, judgement and discretion in researching, analyzing and compiling necessary information to assist the Division Chief and Division Administrator in responding to complex issues and compiling special reports. This position will also serve as division specialist and resource to independently coordinate the physician scheduling processes within a specified setting or as designated per operational needs. As principal support, the position responds through verbal and/or written communication to a wide variety of stakeholders, including faculty and Department administration. In this key position, the incumbent will provide support special projects for the Division Chief and Division Administrator. Functioning as an important member of the leadership team for the division, this position requires outstanding judgement, the ability to think out of the box and the ability to represent the division professionally in all modalities.

Most importantly, this position is responsible for managing the operations of the Division Chief and Division Administrator as well as ad hoc high-level projects relating to the strategic plan for Cardiovascular Medicine.

Apply By Date

March 25, 2024 at 11:59pm

Minimum Qualifications

• Experience working in an executive level office and providing executive-level analytical support.
• Experience working independently and collaboratively as part of a team with minimal supervision.
• Independent accountability for and ability to prioritize multiple projects, adjust priorities to meet changing needs and complete projects accounting to time frame.
• Must possess competent decision-making and problem-solving skills; adeptness at initiating actions for effective resolution and follow-through.
• Analytical skills to identify and investigate problems, develop action plans, and follow through to completion.
• Skill in communicating clearly and effectively with the public and staff, maintain cooperation and harmony between units and working as a team member.
• Excellent organization and ability to prioritize assignments; knowledge of priority setting strategies.
• Ability to maintain confidentiality; to use excellent judgment in determining whether materials are sensitive and/or confidential and to handle with appropriate discretion.
• Knowledge of dynamics of the organization, both operational and political, and must be resourceful and diplomatic in facilitating the completion of the leadership goals.

Preferred Qualifications

• Bachelor’s degree in business administration or communications or relevant experience
• Experience planning, coordinating and successfully implementing events.
• Demonstrated knowledge of Health System and UCD policies and procedures

Department Description

The Division of Cardiovascular Medicine in the Department of Internal Medicine is a large clinical department which supports the academic, clinical and research missions of the SOM.

Position Information

• Salary or Pay Range: $27.34 - $39.18
• Salary Frequency: Hourly
• Payroll Title:BLANK AST 3
• Salary Grade: 108
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Sacramento, CA
• Union Representation: Yes
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-site

THIS IS NOT AN H1B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. The master templates for both represented and non-represented positions can be found here.

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere