Administrative Assistant

Administrative Assistant

The Defining Difference

**This is an Independent Contractor Role - Not an Employee Position**

We are seeking an admin assistant who is a proactive self-starter, highly organized, technically proficient, quick to learn and adopt new platforms, and have great writing and communication skills to support the Director of Project Development for our Mortgage and Success-Based Coaching Company, The Defining Difference. Opportunity to collaborate creatively and grow within a supportive and empowering environment.

Job Description

POSITION SUMMARY

• Seeking an experienced Administrative Assistant to help the Director stay organized and complete tasks that allow them to focus on more advanced responsibilities.

• Position is 100% remote and requires candidates to have their own computer with access to high-speed Internet access.

• This is a wonderful opportunity to work for a small company in the personal development space and help with multiple facets of a growing business.

• Must have exemplary organization skills, excellent attention to detail, and possess a proactive, “can-do” attitude.

• Ability to handle administrative projects and deliver high-quality work under minimum supervision.

JOB RESPONSIBILITIES

• Coaching client scheduling and communication

• Prepare communications, such as emails, invoices, reports and other correspondence

• Ability to manage a high-profile calendar - Google and Outlook

• Manage and organize client database and client coaching schedules

• Basic graphic design a plus (using templates in Canva)

• Support event planning & execution of high-level client retreats

• Conduct research and organize data - content for social media, trending topics to add to training calls, industry guest experts, etc.

• Ability to manage multiple tasks and prioritize

• Management and organization of files in Dropbox

REQUIREMENTS

• Must have a minimum of 2-year work experience as an Administrative Assistant.

• Must be proficient at client scheduling and communication, customer emails and follow-up (knowledge of Google and Outlook calendars)

• Excellent time management skills.

• Exceptional organizational skills.

• Strong technology skills with proficiency in software applications including Microsoft Word, Excel, Outlook, PowerPoint, Dropbox, Zoom, Canva, knowledge of other graphic platforms a plus.

• Great people and professional email communication skills.

• Must be a trustworthy and reliable self-starter that possesses a sense of urgency to meet deadlines.

• Working knowledge of social media channels.

• Basic marketing skills a plus

• Must provide 3 business references.

• Must live within commuting distance to Manhattan Beach, CA, as you will work in person while assisting the director remotely.

Hourly rate: $18-$22

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 24 per week

Schedule:

• 8 hour shift

Work Location: In person