Administrative Assistant

Incorporated in 1841, ARC is one of the oldest and grandest examples of the rural garden cemetery movement in America. While still an active cemetery after 182 years, ARC continues to be much more than a place of burial. It also offers visitors historical knowledge and information and is home to unique architectural monuments and sculptural memorials within a setting of natural beauty.

JOB TITLE: Administrative Assistant

LOCATION: Albany Rural Cemetery

3 Cemetery Avenue

Menands, NY 12204

SUPERVISOR: General Manager

HOURS: Part Time (20 hours a week)

Work Week – Monday, Wednesday, and Friday

Pay: $18.00 - $20.50 per hour

JOB DESCRIPTION

The cemetery is seeking a motivated and positive individual for a part-time position of Administrative Assistant. Candidates must be professional, possess excellent communication and computer skills and have a compassion for working with families and those in the funeral and memorial industry. Administrative experience in the cemetery field would be preferred but not required. The ideal candidate should be proficient in all Microsoft Office Suite, and QuickBook programs and a minimum of 3 years as a cemetery registrar, or experience in a position performing similar and/or clerical duties and have a minimum of two years of customer service experience, preferably in a business setting.

Responsibilities to include but not limited to the following:

• Administers daily cemetery operations and prepares forms, documents, and reports while communicating with customers and family clients.
• Responsible for data entry of all burials and plot sales, data entry and recording of essential information in database software for all burials, cremations, and plot sales.
• Scheduling of appointments of all cemetery operations and business needs.
• Provides information for inquiries which may require historical and other research methods.
• Maintains supplies of inventory for office and all workspaces while anticipating needs.
• Deposit preparation and reporting of daily funds received via QuickBooks Accounting Software.
• Assists in the day-to-day operation of sales falling within the cemetery business operations.
• Provide positive customer experiences including assisting visitors in orientating them with the cemetery mapping.
• Maintaining the highest standard of customer service for the cemetery.
• Assisting with cemetery projects and events as assigned by the General Manager.
• A basic skill set and willingness to learn is required that would enable obtaining current skill sets while looking toward enhancing current systems to electronic format.
• Coordination of workflow and the ability to multitask.
• Additional duties may be assigned daily at the direction of the General Manager based upon operational demand.

Education and Experience: Associated degree required. A bachelor’s degree is desired.

Please submit a cover letter and resume for consideration.

Job Type: Part-time

Pay: $18.00 - $20.50 per hour

Expected hours: 24 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Ability to Commute:

• Menands, NY 12204 (Preferred)

Ability to Relocate:

• Menands, NY 12204: Relocate before starting work (Required)

Work Location: In person