Administrative Assistant

Founded in 1926 Glendale Memorial Hospital and Health Center is a 334-bed acute care nonprofit community hospital located in Glendale California. The hospital offers a full complement of services including its award winning heart center the colorectal surgery institute a gastrointestinal program and is a Los Angeles County approved primary stroke center. The hospital shares a legacy of humankindness with Dignity Health one of the nation’s five largest health care systems. Visit https://www.dignityhealth.org/socal/locations/glendalememorial for more information.

About this opportunity:

Directs the pre-employment and annual health screening processes, tracks vaccinations and communicable disease titers, tracks work comp clients, tracks medical leave clients and maintains EHS and Workers' Comp records of all hospital personnel. Duties may include:

• Coordinate all Employee Health pre-employment required documents for GMHHC new hire employees.
• Prepares new Hire files with required test and documents.
• Maintains and files all EHS documents and records in an accurate and timely manner Schedules all annual TB testing, Respiratory Mask fit testing.
• Coordinates, monitor and updates compliance with employees and management. Ensure that all required data is documented into Employee Health files and enters data into the Lawson system. 
• Conducts file audits to ensure that all files are accurate, complete and contain appropriate and mandated information for all health care personnel as per policy. 
• Coordinates the list of employees for compliance in the annual Employee Health mandatory requirements such as Respiratory Mask Fit testing, TB Testing and Flu Vaccinations. Enters information into the Lawson system.
• Assists, tracks and documents work related injuries, Worker's Comp claims and safety programs.

Glendale Memorial provides you with the same level of care you provide for others. We care about our employees well-being and offer benefits that complement work/life balance.

We offer the following benefits to support you and your family:

• Free membership to our Care@Work program helping employees with childcare, pet care, or dependent adults
• Health/Dental/Vision Insurance
• Flexible spending accounts
• Voluntary Protection: Group Accident, Critical Illness, and Identity Theft
• Adoption Assistance
• Employee Assistance Program (EAP) for you and your family
• Paid Time Off (PTO)
• Tuition Assistance for career growth and development
• Matching Retirement Programs
• Wellness Program

Minimum Required

• One to two years related work experience and/or training required or equivalent combination of education and experience.
• High School Diploma/GED
• Must have excellent customer service, computer data entry, and telephone skills. Must be able to manage multiple priorities simultaneously.

Preferred/Desired

• Previous Hospital or Medical Clinic experience preferred.
• Medical terminology preferred.
• College courses in Biological Sciences preferred.
• Bilingual (Spanish) a plus.