Administrative Assistant

Are you looking for a great company with great people? If a position where you can directly impact the success of an organization and share in that success as an Employee Owner sounds like a refreshing opportunity, then check us out. Together we build our future!

Cogent is seeking a detail-oriented Administrative Assistant to provide crucial support to our HR and Sales departments. The ideal candidate will excel in managing sensitive information with discretion and confidentiality. Strong organizational skills and proficiency in office software are essential. Join our dynamic team and be at the heart of a growing, fast-paced business! Your role will be instrumental in supporting daily operations, contributing to the efficiency and success of our thriving organization. This is a wonderful opportunity to join a 100% employee owned business, we invite you to apply and be a vital part of our exciting future. This position will work on-site at our Fenton Missouri location.

The Role (types of things you will be working on day to day)

• Human Resources administrative support:
  • Timely employee updates in HR systems with follow up communication
  • Help with coordination of HR Programs as needed
    • Years of Service Program
    • Employee Recognition and Awards
    • Trainings
    • Employer Compliance promotion across branches
    • HR Process Documentation
    • New Employee Onboarding
    • VIP Program (new employee’s 1st year)
    • Boot/Tool Purchase Program
  • System Administration (learning management system, HRIS – Ascentis or UKG experience a plus)
    • Data entry of historical records, training records, uniform and boot/tool allowance tracking, etc.
  • Safety Compliance Companies
    • Account Maintenance (ISNetworld, BROWZ, Avetta, GRMS, Veriforce)
    • Monthly ISN Numbers
    • Insurance Certificates and monthly updates
    • Prescription Safety Glasses Administration
    • OSHA 10 Enrollments
  • Other administrative duties as needed
• Sales administrative support:
  • Collaborate with the Sales team to gather, print, and organize materials and swag for trade shows and conferences
  • Assist with maintaining local print marketing asset collection
  • Assist with management of the local branch centralized repositories of technical sales documents and tools
  • Assist with travel arrangement
  • Coordinate logistics for sales meetings, including venue booking (if necessary), catering needs, technology needs, and material preparation
  • Provide on-site support during sales events to ensure smooth execution, including regional rotating equipment schools
  • Other Sales projects as assigned from sales leadership
• General administrative support:
  • Coordinate execution of local branch events
  • Organize and maintain common areas including conference rooms, sales bullpens, training rooms, and kitchen to ensure a best-in-class customer experience
  • Distribute mail
  • Manage building visitors
  • Answer phone system when needed as backup