Admin Assistant Iii- Trio Upward Bound, Math & Sci

About Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is a comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore; the institution also has several satellite locations throughout the city. With its broad range of degree and certificate programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves nearly 14,000* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that nearly 90** nations are represented within the student body.
* Based on annual unduplicated credit and non-credit headcount for FY 2018.
**Based on fall 2018 credit enrollment.
Requisition Number: 2024-008
Posting Start Date: 1/17/2024
City: Baltimore
State: MD
Minimum Education: High School/GED
Additional Documentation: OPTIONAL
Compensation: Commensurate with Experience
Admin Assistant III- TRIO Upward Bound, Math & SciDescription/Job Summary

Under the supervision of the Director, the primary responsibility of the Administrative Assistant (AA) is to provide administrative and clerical support to project staff as well as maintain and manage the hard files and the database on participants and project activities. As the first point of contact for the program, the AA is expected to offer excellent service to both internal and external customers. The AA prepares brochures, fliers, applications, and other materials for the program; prepares purchase requisitions, assists with travel arrangements for staff; assists Director with maintaining fiscal records, keeps inventory of project equipment and supplies; performs other duties as assigned.

Responsibilities/Duties

• Provide administrative support for staff in the following ways: (1) prepare hard files on students for staff use; 2) effective data management of highly confidential records of all participants in the Blumen database and other educational software.
• coordinate the implementation of all scheduled program activities/events; 4) assist in scheduling orientation sessions and meetings between participants and staff; 5) serve as the UBMS liaison between varied college departments, participants, families, school personnel, vendors, and community/business partners to assist with program implementation of requested services.
• Provide technical assistance or assist with obtaining technical assistance when needed.
• Greet, assist and/or direct all internal and external customers.
• Prepare applications, fliers, post cards, letters, forms, and other materials for printing and distribution.
• Provide project information to students and others who inquire.
• Attend ongoing local and virtual Administrative Assistant trainings to ensure the UBMS program successfully adheres to the policies and procedures within the college as well as the federal legislative and regulatory guidelines.
• Prepare requisitions for office supplies, equipment, and all travel.
• Keep an accurate inventory of all project equipment and supplies.
• Assist Director with creating, maintaining, and reconciling fiscal records.
• Submit all documents including "Authorizations to Pay" timely.

Required Qualifications

• High School diploma or GED
• 3 years clerical/administrative experience in complex office environment

Preferred Qualifications

• Associate Degree
• MS Office certification

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at 410-209-6007.
For more information, view the EEO - Know Your Rights and Pay Transparency Statement.

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