Accounts Receivable Specialist

Reports to:Accounts Receivable Manager

Location: Grapevine, TX | DFW

Salary: $22.00/hour - $24.00/hour                      

Overview 

The Accounts Receivable Specialist contributes to the success of Menzies Aviation, by meeting key performance metrics for the Account Receivable Organization through the reduction of delinquency, managing to DSO targets, monitoring customer exposure, and maintaining bad debt levels through relationships developed with internal and external customers.

Under general supervision maintain appropriate ongoing customer contact, record notes in customer account records, perform account reconciliations, resolve customer complaints, and expedite to the correct department and more as requested.  Support activities related to accounts in bankruptcy and third-party collections.

Main accountabilities include: 

•  Proactively contact assigned customers for delinquent receivables and document communication to maintain account history in system of record.
• Develop successful relationships with customer contacts and sales.
• Applies knowledge and understanding of individual customer accounts to efficiently and effectively handle account balance inquiries, resolve account problems, billing disputes, and other issues as needed to provide quality customer service.
• Negotiate payment from delinquent customers to maintain receivables within target by ensuring overall compliance with credit terms.
• Continuous monitoring of delinquent accounts on a daily/weekly basis to ensure compliance to payment terms and not allow any further exposure to Menzies booked balances.
• Strong attention to detail and accuracy.
• Must be well organized and have strong planning and prioritization skills.
• Scheduling and monitoring of ongoing tasks by being accountable for managing individual workload and informing manager with workload issues to ensure work is completed on time, accurately and according to department standards and/or commitments to Business Units.
• Strong problem analysis and problem-solving skills
• Results oriented and able to use good judgment.
• Excellent interpersonal skills, effective in a team environment and customer focused.
• Create reports related to A/R status and/or detail.
• Upload customer has received all invoices including into customer invoice portal, if applicable.
• Understand overall business goals and how Accounts Receivable supports these goals.
• Perform other duties as assigned.                         

Safety, Security and Compliance

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed on International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety policy.
• Attend training courses as may be arranged by the Company.

Qualifications and Experience 

• Must be 18 years of age or older.
• Ability to work well in a team-oriented environment.
• Must be proficient in Microsoft Excel and Word.
• Excellent communication, problem solving and analytical skills.
• Basic understanding of fundamental accounting skills.
• Pass pre-employment drug screen and all pre-employment testing.
• Ability to proficiently read, write and speak English.
• Ability to read and interpret management level documents.

Knowledge, Skills, and Abilities 

• Ability to learn quickly.
• Ability to understand and carry out oral and written instructions and request clarification when needed.
• Strong interpersonal skills
• Ability to work as part of a team.
• Ability to build relationships.
• Must be available and flexible to work variable shifts including weekends and holidays.

Benefits 

• Advancement Opportunities to Supervisor and Manager
• Opportunities for Leadership Training Programs
• Health, Dental, Vision, 401K
• Life and Short-Term Disability Insurance
• Paid Vacation

Working Conditions 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds.