Accounts Receivable Specialist

Job Type
Full-time
Description
STATUS: Full Time with Benefits
PROGRAM(S): Administration
OPENING DATE: 11/13/23
CLOSING DATE: Open until filled.
GENERAL POSITION SUMMARY:
The Accounts Receivable Specialist performs verifying, analyzing, recording, reconciling, and posting such as Check/Cash Receivable, etc. The individual also performs duties to obtain financial data for use in maintaining accounting records and for further financial analysis. This position performs essential functions to maintain Accounts Receivable to meet monthly accounting closing cycles and funder timeline requirements.
ESSENTIAL FUNCTIONS:
These job functions are fundamental to the performance of the job. Individuals are qualified to perform the job only if they can perform all the essential functions of the job with or without reasonable accommodation.
Some of the essential duties for this position:

• Maintain accurate records of financial information as it pertains to high volume of Accounts Receivable functions.
• Accurately reconcile the balance for various Accounts Receivable, aging and collection reports
• Provide funder all required support documents needed for obtain outstanding balance document.
• Follow up with program managers and update them for outstanding receivables over 45 days.
• Monitor Accounts Receivable variances on delinquent accounts and take corrective action when necessary and inform funder for timeline payment as needed prior to contract end.
• Reconcile the receipts vs daily deposit, etc. with operational checking account to bank records twice per month.
• Collaborating with other billing team member for adjustment or credit memo on timely.
• Record all visa/master card payments provide by ILB, development, gym rental department, etc.
• Prepare various reports as fundraising events and other AR/billing reports request by managers.
• Train and or support new staff/billing team.
• Annually assist to prepare the federal Indirect Cost rate proposal.
• Other tasks within fiscal team the employee may ask to perform as needed.

Requirements
JOB SPECIFIC QUALIFICATIONS:
Any combination of education and experience that demonstrates the ability to perform the duties of the position is qualifying. This would typically include:

• Associate degree in United States accounting methods or equivalent and/or prior work experience and technical training can be substituted.
• Minimum (2) years experience in AR/ Billing accounting, preferably in a not-for-profit organization.
• Knowledge of the principles and practices of fund accounting.
• Knowledge of State and Federal regulations and related laws.
• Experience/proficient in ABILA-MIP, Microsoft Office especially Microsoft Excel.
• Experience using basic office equipment and 10-key calculator.
• Successful experience in accounting, with integrated computerized accounting systems.
• Must be proficient in the English language.

KNOWLEDGE:
Education: Associate's Degree (3)
Experience: 1-2 years of experience is required (3)
Computers: All positions at IRCO require use of a computer and experience working with Microsoft Products including but not limited to Microsoft 365, Excel, Word, Outlook and PowerPoint. In addition, this position specifically requires: Experience/proficient in ABILA-MIP, Microsoft Office especially Microsoft Excel
SKILLS:
Communication:
Some interaction with those inside and outside the organization to exchange factual information (3)
Creativity:
Regular need for redesign of a single focus process or procedure is needed (3)
EFFORT:
Mental:
There is regular variation in tasks and the job holder must decide which tasks to complete as well as the order in which tasks are completed (3)
Physical:
Position requires little physical effort such as lifting, carrying, or constant movement, but does allow for movement needed to complete work tasks (1)
RESPONSIBILITY:
Impact and Influence:
Positions at this level have a some need or ability to analyze problem or concepts or make decisions on the information. Positions at this level have some impact to and influence on organization operations, programs, expense or budgetary outcomes. (3)
Work Independence:
Positions at this level are expected to handle regularly assigned work which includes making decisions and taking action under limited supervision. New or unusual work is performed with a moderate degree of supervision, assistance, and review. (3)
Planning:
Positions at this level must be able to foresee issues associated with own work and identify future needs for supplies, equipment, resources which would stall operations or activities. (2)
Supervision:
Positions at this level are not responsible for any supervisory functions or responsibilities, but may occasionally be asked to orient and/or train new employees or volunteers. (1)
WORKING CONDITIONS:
Environment:
This level has a work environment that is well protected, with virtually no hazards or obstacles. There is very little element of personal risk or hazard. Job conditions are stable, usually well managed, and very comfortable. (1)
Schedule:
The work schedule is stable and does not fluctuate. (1)
Salary Description
$48,600 (DOE)