Accounts Receivable Specialist - Entry Level Opportunity

Full job description

Houston's is currently hiring for a full-time Accounts Receivable Specialist to work in our corporate office in Wilsonville Oregon. This is a great entry-level account receivable opportunity for candidates with strong administrative and customer service experience wanting to gain experience in Accounts Receivables and accounting. Come join a supportive Accounts Receivable team, and company with strong values, good work-life balance, and a great company culture. We want our employees to enjoy coming to work every day!

Position Purpose:

The Accounts Receivable Specialist is responsible for providing exceptional customer service while ensuring effective, accurate operations and timely collections in the Accounts Receivable Department.

Functions or Duties:

• Interact with customers by phone, email, and mail to resolve outstanding issues, answer customer queries, and collect past due account balances.

• Apply payments to customer invoices while actively investigating and resolving irregularities
• Facilitate swift payment of invoices by directly contacting customers with outstanding account balances
• Review AR aging to ensure compliance; monitor customer account details for non-payments, delayed payments
• Prepare daily bank deposits, process credit card payments, and adjustments
• Release orders from credit and delivery hold
• Open and close customer accounts

• Perform day / month / and quarter-end closing duties

• Record billbacks and collect on short pays, researching if there are discrepancies

• Collaborate with accounting staff and other departments as necessary, including but not limited to: Inside Sales, Returns, Purchasing, Admin, and Outside Sales

• Utilize CRM (Customer Relationship Management) tool to provide timely updates into customer activity
• Obtain documentation for bank and other audits

• Grow sustainable relationships and trust with customer accounts through open and interactive communication

• Model Houston's core values of creating connections, operating with integrity, being the change and identifying challenges as opportunities for growth while performing all job duties
• Other duties as assigned

Minimum Qualifications:

• Ability to multi-task, work independently, and perform at a high level in a fast-paced environment
• Excellent verbal and written communication skills required to effectively communicate with customers and employees using multiple mediums
• Must possess a professional and friendly attitude and be able to quickly develop a rapport with customers over the phone and via email.
• Strong mathematical skills
• Work with minimal supervision / problem solving skills
• Familiarity using a CRM software program (such as Salesforce.com) desirable
• Ability to effectively prioritize and complete work to meet deadlines
• Experience with Microsoft Excel, Word, and Outlook
• Attention to detail / high level of accuracy

Education and Experience:

• High School Diploma required
• Two years background in Customer Service, Accounts Receivable, or equivalent experience, preferred not required

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role (80-90%). This position is frequently required to sit; look at a computer screen; and use hands and fingers. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

The work involves performing complex tasks with very close accuracy and quality.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

0% travel

This position reports to: Accounts Receivable Manager

This position directly supervises: None

About Houston's

Houston's is a premier sourcing solution for the foodservice industry, specializing in the redistribution of specialty food and beverages, small wares and equipment. With our corporate office in Wilsonville, Oregon, warehouses in Wilsonville, Oregon and Kansas City, Missouri, and merchandisers strategically located across the country, Houston's is here to meet our customers' needs.

Since 1933 we have prided ourselves in providing our customers with exceptional service and delivery of products through the experience, knowledge, passion, and energy of our employees. We have a passion for the foodservice industry and believe our customers' success is our success, and it shows.

At Houston's...we are people, not just products.

Our team is a group of people with different backgrounds, abilities, talents, and experiences with a shared sense of purpose.

AAP/EEO Statement:

Houston's Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Houston's Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Houston's Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Houston's' employees to perform their job duties may result in discipline up to and including discharge.

Other Duties: Please note this job description is not designed to cover

or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.