Address
Form of work
SalaryGeneral Statement of Responsibilities
Position Description
Position Title
Accounting Specialist II
Secondary Title
Accounts Receivable
Group / Grade
6
Classification
Classified
Work Location
RWC
Overtime Eligible
Non-Exempt
Division
Operations & Finance
Differentials
Department
Business Office
Reports To
Director, Business Office
Supervision Received
Works under the supervision of the Director, Business Office.
Supervisory Responsibility
Supervision is not a responsibility of this position. May oversee student employees.
Position Summary
Responsible for assisting student and agency customers with their RCC Accounts Receivable account, including cashiering. This includes student and agency billing, student and agency refunds, student tax statements, collections, scholarships, and processing payments. Performs audit of student and agency accounts to verify correct posting of standard tuition and fees and vouchers, as well as verify relevant charges, credits, adjustments (“Applies”) have been done correctly. Serves as backup for Accounts Payable.
Examples of Duties - Essential Functions
1.
Accounting / Financial Duties
- Receives and processes student payments
- Process changes to student accounts according to policy such as: approved book allowances, late fees, and refunds
- Process internal and external communications regarding student financial accounts including delinquent accounts
- Process financial and collection holds on student accounts
- Receives and processes agency payments
Compliance / Legal
- Performs all duties related to IRS form 1098T
Other Duties as Assigned
- Participates in the development and installation of accounting and fiscal procedures related to Accounts Receivable
- Serves as a backup Accounts Payable Specialist
- Receives, processes, verifies, and reconciles invoices
- Creates and submits PO’s, JE’s, and travel requests
Institutional Expectations
- Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
- Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
- Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
- Embraces and leverages appropriate technology to accomplish job functions.
- Provides high quality, effective service through learning and continuous improvement.
Screening Criteria
1.
Minimum Qualifications
- Education – An Associate’s degree in accounting, business administration/technology, or related area is required.
- Experience – A minimum of three years experience performing accounting functions (A/R, A/P, P/R) is required. Experience working with a variety of public or private agencies, with multiple programs is preferred.
Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s).Please see our Applicant Guidefor more information on education/experience equivalency guidelines.
2.
Preferred Qualifications
3.
Essential Knowledge, Skills, & Abilities (Core Competencies)
- Knowledge – Effective and logical problem solving skills; Ability to analyze AR transactions for accuracy and completeness; Ability to compose routine and non-routine correspondence and reports related to AR, Ability to prepare forms and reports using prescribed formats; Basic knowledge of Oregon Administrative rules as they apply to student AR and Collections; Knowledge of 1098T Tax laws; basic knowledge of financial aid and loans; effective problem solving skills and analytical reasoning; basic knowledge of internal controls; basic understanding of PCI compliance; ability to work independently and collaboratively; Knowledge of Microsoft Office with emphasis on Word, Excel and Outlook; Knowledge of modern office techniques, methods and teamwork; Ability to meet and prioritize deadlines, multi-task and work well under pressure. Good coordination skills
- Skills – Accounting and financial best practices; organizational skills; project management skills; decisiveness; strong verbal and written communication skills; listening skills; problem-solving skills; planning and organizational skills; computer skills preferably in Microsoft Office Suite® products; and math skills.
- Abilities – Perform detailed work involving written and numerical data; make arithmetical calculations rapidly and accurately; analyze data, think creatively, make decisions, and prioritize; manage multiple projects effectively and efficiently; proactively problem solve; collaborate and communicate effectively and respectfully with staff, management team, client colleges, faculty, and the public; work effectively and collaboratively as a member of various project teams, councils, and committees; cope effectively with conflict; operate a 10-key calculator, computer, and other office equipment. Physical ability to perform the essential job functions. Pass a criminal background check.
4.
Other Requirements
- For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
5.
Remote Work Options (see AP 7239 Working Remotely for more details)
- This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
6.
Physical Demands
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
- Manual dexterity and coordination are required for more than half of the daily work period (about 60%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities.
7.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.
Additional Posting Information
This is a Full-time Classified, 40 hour per week (100%) position in the Business Office. Starting compensation is entry level for Group 6 on the 2023-24 Classified Salary Schedule.
Position is fixed-term/grant-funded through 6/30/2025, renewed annually, with continuation dependent upon funding. Fixed-term/grant-funded positions do not accrue seniority.
Position will remain open until filled, with screening scheduled to begin 3/22/2024. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.
Public Service Loan Forgiveness
Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.
