Accounts Receivable - Contract Administrator

Accounts Receivable - Contract Administrator

Axis Interior Systems, Inc.

General Office Duties:
- All basic office administrative duties such as mail processing, filing, answering phones, shipping packages, coordinating lunch and learn presentations with organizations, etc.
- In charge of Design Center in regards to the samples and sample books, general organizing and orderly function.

Accounts Receivable:
- Account receivable billings, prepare invoices for contract billing and one line invoicing.
- Monthly billing statements to clients.
- Weekly AR collections.
- Process change orders internally.
- Monthly change order statements.
- Obtain and prepare waiver of lien and affidavits.

Contract Administration:
- Processing construction contracts and compliance work - i.e. insurance, workers comp, etc.
- Request certificate of insurance for the projects.
- Prepare close out and warranty documents for projects.
- Final job costing report and entries.
- Prepare contractor pre-qualification documents.
- Request submittal samples for projects.
- Prepare bidding forms document(s).
- Set up projects in Salesforce, Sage and internal drives.
- Process contract change orders.
- Obtain notice of commencement.
- Prepare notice of furnishing.
- Obtain project schedule from the clients and load into internal scheduling software and create work order in Salesforce.
-Update projects references listing.

Requirements:
-Have some knowledge of the drawings or web base programs.
- Key point of contact for the bidding process.
- Working knowledge of MS office (Excel, Word and Outlook), Auto-Cad or any estimating software.
- Preferred having experience in Callidus estimating software.
-Preferred having experience in Salesforce CRM software.
- Polished and professional.
- Ability to troubleshoot, take direction, manage priorities and multi task (analytical and critical thinker).
- Ability to thrive in a fast paced environment.
- Hard working self-starter who excels at qualifying new opportunities.
- Ability to work independently without constant supervision.
-Team player who works well with others to accomplish challenging goals.
- Must have stable employment background and excellent references.
- Ability to communicate and interact professionally and effectively with general contractors, architects and owners.
- Dependable vehicle required.

Competencies:
-Detail oriented.
- Strong organizational skills.
- Communication proficiency.
- Strong interpersonal skills.
-Exceptional reporting skills.
- Collaboration oriented.
- Teamwork oriented.

Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.